Board Members Present: Kaye Gray, President; Bernie Serek,
Vice-President; Connie Fish, Secretary;
Joe Misinski, Treasurer; Joe Barton, Streets & Buildings; Carol
Schmelz, Neighborhood Watch; Neysa Dickey, Director
Board Member(s) Absent: Lance Johnson, Miki Hiraga
Homeowners Present: Seven
Guest: Margaret Cooper, Hot Desert Landscaping
Call to Order: President Gray called the meeting to order
at 1:00 p.m. The roll of members was taken and a quorum was
present.
MSVA*: Joe Barton moved to accept the Agenda
with additions. Bernie Serek seconded the motion.
MSVA*: Carol Schmelz moved to accept the Minutes of
the May 5, 2009 HOA Board Meeting. Neysa Dickey seconded the
motion.
Treasurer’s Report:
Checking/Savings Balance: 12/31/08 $238,010.51
8/31/09 $354,788.64
Reserve Fund Balance:
12/31/08 193,665.52 8/31/09
269,776.04
Operating Fund Balance: 12/31/08
4,344.99 8/31/09
85,012.60
A decision was made to ladder CDs. Therefore, three CDs
were taken out at Washington Federal. Each CD is in the amount
of $60,000. One matures in 6 months, one in 12 months, and one
in 18 months.
Four Homeowners were in arrears on their dues. Three
Homeowners have now paid their dues along with late fees. The
remaining property has gone into default and is scheduled to be
auctioned in October.
The County's check to pay for the easement granted them for the
Frontage Road project has not yet been received.
MSVA*: Neysa Dickey moved to accept and file
the Treasurer’s report. Joe Barton seconded the motion.
MSVA*: Joe Barton moved to authorize the Treasurer
to set the funds received from the County aside, less our legal
expenses, until the road project is completed. Carol
Schmelz seconded the motion.
President’s Report:
- The Frontage Road project is moving along.
- Our Attorney, Carolyn Goldschmidt, will hold an educational
session for ARC members on 10/20/09.
Vice President’s Report:
- WM has picked-up their recycle bins.
- Saguaro Environmental is picking up our trash in
the mornings as promised.
- Five HOA Board Directors' terms will be expiring
at the end of this year. One of those Director's is planning to
run again, but we need at least four Homeowners to run for the
2010 Board. Anyone who owns a home here, and has not served on
the Board should consider serving at least one term. You need
to find out first-hand what keeps this community running and
beautiful.
Grounds Committee Report:
- There is a drainage problem on Paseo De Los Nardos. A berm
needs to be built on the common area to redirect the flow of
water away from private lots. Decorative rock would be used on
the berm. A French drain would be installed and river rock
would be placed on top of the drain.
- A Homeowner asked if plants at the front
entrance, which will be destroyed because of the construction,
could be moved to the berm on Via Del La Fonda.
MSVA*: Bernie Serek moved to proceed with the Nardos
drainage plan presented by Hot Desert Landscaping estimated to cost
$2,748.99. Neysa Dickey seconded the motion.
Streets & Buildings Committee Report:
- Streets: No known problems as this time.
- Sidewalks: Three areas have multiple cracks. No
hazard is known to exist, so no action is contemplated for
cosmetic repair.
- Late night entry: The numbers on the keypad for the entry
code are well-worn. The keypad will be replaced so the entry
code is not obvious.
- Streetlights: All lights that are out have been
reported. The one at the south side of the frontage road
entryway will soon be removed due to construction. TEP
maintains that these lights are not "theirs" even though the
power runs through our breaker panel.
- Buildings & Structures: Termite activity has
been seen at the maintenance building. An exterminator will be
retained to resolve the problem, and to inspect the HOA office
and other wood frame construction.
- Small Claims Court Action: Papers will be filed
in County Court asking for a judgment of $2,000 against the
moving company responsible for the damage to the Springs
property--$1,800 to cover the cost of damages and $200 for
expenses.
- Work remaining to be done in 2009: The metal
screen at the southwest corner of The Springs property will be
painted.
- 2009 Budget/Reserve Account Expenditures: Bids
are still being solicited on the entrance structure restoration
and painting. The work will be performed in late spring, 2010.
- Streets: Several paving maintenance companies
will be solicited to inspect our streets and make
recommendations as to the nature and estimated cost of necessary
maintenance operations for the next two years.
ARC Report: Gene McGaughey, Chair; Neysa Dickey, Director
- Nine New Activities: (Approved since 5/5/09)
- Three Enforcement Activities: One completed; two
in progress; one past the due date
- Sixty-eight Non-Compliance Activities completed: (Approved
since 5/5/09)
- Non-Compliance Activities in Progress: 197 open issues: 132
house or garage door paint, or wood stain (some of these have
been completed but not reported); 47 Weed, sidewalk overhang,
and yard cleanup issues (most of these are absent owners); 18
are past the due date
- We reply to every Homeowner regardless of how they contact
us; certified letter, a note dropped at the office, email, or a
phone call.
- We have been experimenting with email in an
attempt to reduce postage costs. About 1/3 of the 47 weed
letters were sent via email. We are awaiting feedback.
Unfinished Business:
- The Springs website has been undergoing revisions and
updating.
- The Springs fine schedules are being reviewed.
New Business:
- Work continues on the dissolution process of The Master
Association.
Membership Open Forum:
Closed Executive Session:
- Convened at 2:45 p.m.
- To review legal matter.
- Session adjourned at 3:00 p.m.
HOA Board Meeting Resumed:
MSVA*: Joe Barton moved to authorize up to
$1,000 to hire Karen Cesare, Landscape Architect, Novak
Environmental, Inc., to evaluate the Santa Rita Springs HOA owner
and common grounds landscaping in order to help the Board of
Directors establish and define "community-wide standard" as required
by the CC&Rs. The report on the findings of the HOA
community-wide standard should also note any properties that do not
meet this standard, and suggest remedies to bring those properties
up to the standard. Connie Fish seconded the motion.
MSVA*: Joe Barton moved to authorize The
Springs Architectural Review Committee (ARC) to use the report
from Karen Cesare, Novak Environment, Inc., to establish a
"community-wide standard" by which properties within the Association
can be evaluated to determine when any corrective action might be
needed. Connie Fish seconded the motion.
Adjournment: The meeting adjourned at 3:10 p.m.
Connie Fish, Secretary
The next scheduled meeting will be on October 6, 2009, at 1:00
p.m. in the Kino Room.
*MSVA--Motion made, seconded, voted, and approved.
The Springs at Santa Rita HOA
Board of Director’s Meeting
October 6, 2009
1:00 p.m.
Board Members Present: Kaye Gray, President; Bernie
Serek, Vice-President; Joe Misinski, Treasurer;
Joe Barton, Streets & Buildings; Carol Schmelz, Neighborhood
Watch; Neysa Dickey, Director
Board Member(s) Absent: Connie Fish, Lance Johnson,
Miki Hiraga
Homeowners Present: Six including Mike Kearns,
Pro-Tem Secretary
Call to Order: President Gray called the meeting to
order at 1:00 p.m. The roll of members was taken and a quorum
was present.
MSVA*: The agenda was accepted
with additions.
MSVA*: Bernie Serek moved to accept the
Minutes of the September 16, 2009 HOA Board Meeting. Neysa
Dickey seconded the motion.
Treasurer’s Report:
Checking/Savings Balance: 12/31/08
$238,010.51 9/30/09
$345,632.34
Reserve Fund Balance:
12/31/08 193,665.52
9/30/09
271,435.67
Operating Fund Balance: 12/31/08
44,344.99 9/30/09
74,196.67
Received quarterly interest payments on CDs and interest on the
Reserve Fund was $1,659.63.
Total expenses for September were $7,952.72.
The Treasurer’s Report was accepted and will be filed for audit.
The Treasurer is waiting for additional information to prepare
the 2010 budget. He advised that of the total income received,
the Reserve Fund is 40%, Grounds is approximately 38% of budgeted
income, Streets are 12%, and the Office is 11%.
President’s Report:
-
The I-19 northbound on-ramp on Continental will be closed
three nights this week.
-
Russell Close advised that Pima County intends to issue the
check to pay for the easement granted them for the Frontage Road
project on or about October 15.
-
The County has guaranteed that the saguaros and bigger plants
on the north side of the entrance will be protected.
-
The HOA received a letter from Median Green
requesting that we adopt a median to maintain. This will
be an agenda item for the November meeting.
-
Received a memo from Carolyn Goldschmidt that the
legislature did clarify the statute regarding “For Sale” signs
and our CC&R’s are in compliance.
-
Kaye received two packets, one regarding the
Rosemont Mine and one from TEP regarding proposed transmission
lines to the mine. This information is available in the
Office should anyone be interested.
-
Karen Cesare, Novak Environmental, Inc., toured
the premises with Kaye to review community landscaping and has
provided a full report and recommendations which have been
forwarded to the ARC for consideration in revising the current
policies.
-
Jeannie McGaughey gave a report on the ongoing
backflow testing as required by Farmers Water. One meter
remains to be tested and two have failed the test. Further
research is being done to determine which meters should remain
and which can be removed based on changes in common area
landscaping.
Vice President’s Report:
The Fall garage sale is scheduled for November 7, 2009.
Neysa Dickey will arrange for sign up, advertising, etc.
Three HOA Board members have agreed to run again for the Board.
We are still in need of two volunteers to fill the remaining
vacancies. The Board will approve the slate at the November
meeting.
Bernie reviewed the fine process and offered the following
motion.
MSVA*: Bernie Serek moved to fund $100 for
each 2010 garage sale. Joe Barton seconded the motion.
MSVA*: Bernie Serek moved that violations of
Governing Documents may be subject to an initial fine of $25.00.
Continued or repeated violations shall be subject to additional
fines, amounts to be determined by the Board of Directors.
Committee reports by the Streets and ARC were presented and
will be attached to the minutes and published on the website for
review.
Grounds Committee:
There was a question as to whether or not the HOA should continue
to provide porta-potties for the grounds people or should this be
included in the contract. Currently it is costing $94 per
month. This will be revisited at the November meeting.
The pump at the fountain has burned out again. It was
decided that the fountain will remain off until the frontage road
construction is completed.
Streets & Buildings:
The chain barrier between the Springs and the golf course is
again in need of repair. Joe will use white PVC material with
pipe caps to hold the chain in place. This will be included as
a regular maintenance item at a cost of approximately $125.
Gene and Jeannie McGaughey were thanked by the Board for cleaning
the exercise stations along the nature trail and replacing the
rocks.
Mike Kearns was thanked for working on filling the cracks on the
walking path.
MSVA*: Joe Barton moved to spend up to $375
for termite treatment at the Maintenance shed. Bernie Serek
seconded the motion.
Unfinished Business - None
New Business:
MSVA*: Neysa Dickey moved to purchase Office
Suite 2007 to update the office software. Joe Barton seconded
the motion.
Membership Open Forum:
A Homeowner asked if the Board would consider turning off the
street lights at night. This would not only save the
Association a considerable amount of money but would also go along
with Arizona’s “dark skies” policy. After some discussion, Joe
Barton agreed to chair a committee to review possibilities including
adding timers to the street lights.
Adjournment: The meeting adjourned to closed Executive
Session at 2:35 p.m.
Closed Executive Session:
Convened at 2:40 p.m.
To review personnel matter.
Session adjourned at 3:00 p.m.
Mike Kearns, Secretary Pro-Tem
The next scheduled meeting will be on November 3, 2009, at 1:00
p.m. in the Kino Room.
*MSVA--Motion made, seconded, voted, and approved.
Minutes of meeting on November 9, 2009
November 3, 2009 -1:00 p.m.
Board Members Present: Kaye Gray, President; Bernie
Serek, Vice-President; Joe Misinski, Treasurer; Lance Johnson,
Grounds; Joe Barton, Streets & Buildings; Carol Schmelz,
Neighborhood Watch; Neysa Dickey, Director; Miki Hiraga, Director
Board Member(s) Absent: Connie Fish
Homeowners Present: Ten including Mike Kearns,
Pro-Tem Secretary
Call to Order: President Gray called the meeting to
order at 1:00 p.m. The roll of members was taken and a quorum
was present.
MSVA*: The agenda was accepted.
MSVA*: Bernie Serek moved to accept the
Minutes of the October 6, 2009, HOA Board Meeting. Joe Barton
seconded/ The motion carried.
Treasurer’s Report:
Ø Checking/Savings Balance: 12/31/08
$238,010.51 10/31/09
$342,979.19
Ø Reserve Fund Balance:
12/31/08 193,665.52
10/31/09
275,165.35
Ø Operating Fund Balance:
12/31/08 44,344.99
10/31/09
67,813.84
Ø Total expenses for September were $7,866.48.
MSVA*: Joe Barton moved that the
Treasurer’s Report be accepted and filed for audit. Neysa
Dickey seconded. The motion carried.
The President announced that the annual meeting will be held on
Friday, January 15, 2010, in the Anza Room at 9:00 a.m. She also
announced that, from this meeting forward, all reports will be
published on the website and meeting minutes will include only
motions associate with New and Old Business.
OLD BUSINESS
MSVA*: Bernie Serek moved to eliminate the
Port-A-Potty currently being provided to our landscapers. Joe
Barton seconded. Motion carried with five yeas; three nays.
MSVA*: Joe Barton moved that Kaye is to
contact GVR, explain the above problem, and discuss the possibility
of using Guest Passes. The Port-A-Potty will remain on
premises for up to 60 days until the problem is resolved.
Lance Johnson seconded. Motion carried.
Lance Johnson addressed the issue of the condition of the
fountain at the front entrance. He reported that
Scott Denzer has donated a submersible pump and it will be installed
after completion of the frontage road construction at the entrance.
At present, the fountain needs to be cleaned and then cleaned again
just before the pump is turned on.
Joe Barton reported on the condition of the chain link fence
along the walking park. He estimates that all repairs can be
completed under this year’s budget.
Jeannie McGaughey presented a report on the recent backflow
testing, analysis report, and invoice.
MSVA*: Bernie Serek moved to request that
Farmers Water remove water meter #7, in front of 3993 Wolf Run.,
servicing the drinking fountain at the north end of the walking
park, based on extensive and costly repairs mandated by Farmers
Water Company. Miki Hiraga seconded. The motion carried.
MSVA*: Joe Barton moved to accept the bid of
$285 from Bugs R US for termite treatment of the maintenance
building and annual treatment of both the maintenance building and
the gate house for $65 per year. Lance Johnson seconded. The
motion carried.
MSVA*: Joe Barton moved that the Board
appoint the following individuals to the Street Light Committee:
Mike Dant, Mary Yager, Deby Cox, Carol Schmelz, Neysa Dickey, Joe
Misinski, Joe Barton. Miki Hiraga seconded. The motion
carried.
MSVA*: Based on the ARC report, Neysa Dickey
moved to delete the paragraph entitled Trees and Hedges on
Page 4 of The Springs at Santa Rita HOA Handbook., and to include
the revised section as presented by the ARC (and corrected by the
Board) on Page 11 following the section entitled Doors, Metal
Gates and Wood Beams. (see ARC 11/09 report for details.)
Bernie Serek seconded. The motion carried.
MSVA*: Neysa Dickey moved to accept the 2009
Annual Reserve Funds Report and its recommendations. Lance
Johnson seconded. The motion carried.
NEW BUSINESS
MSVA*: Bernie Serek stated that there are
five vacancies on the Board in 2010. Kaye Gray, Joe Barton,
and Carol Schmelz have agreed to run for another term. Lance
Johnson made a motion that anyone who submits his/her name to the
Board until November 15 will be included on the ballot. Neysa
Dickey seconded. The motion carried.
MSVA*: Bernie Serek moved that all
activities sanctioned by the HOA must have prior Board approval.
Neysa Dickey seconded. The motion carried.
MSVA*: Bernie Serek moved that the Social
Committee be permitted to schedule three additional activities for
2010: Men’s coffee, Saturday mornings in Jan, Feb, & Mar;
Women’s coffee, Saturday mornings in Jan, Feb, & Mar; a “Fat
Tuesday” party on February 16 so long as the date is available
through GVR and we can secure either the Anza Room or the Fiesta
Room. Neysa Dickey seconded. The motion was approved.
Due to the lateness of the hour, it was decided that discussion
of the 2010 budget would be tabled until a special meeting of the
Board could be scheduled with GVR.
Adjournment: The meeting adjourned at 3:15 p.m.
Mike Kearns, Secretary Pro-Tem
The next scheduled meeting will be on December 1, 2009, at
1:00 p.m. in the Kino Room.
* MSVA--Motion made, seconded, voted, and
approved.
December 1, 2009
1:00 p.m
Board Members Present: Kaye Gray, President; Connie
Fish, Secretary; Joe Misinski, Treasurer; Lance Johnson, Grounds;
Carol Schmelz, Neighborhood Watch; Neysa Dickey, Director; Miki
Hiraga, Director
Board Members Absent: Joe Barton, Bernie Serek
Homeowners Present: Six
Call to Order: President Gray called the meeting to
order at 1:00 p.m. The roll of members was taken and a quorum
was present.
MSVA*: Lance Johnson moved to accept
the Agenda with additional item. Neysa Dickey seconded
the motion.
MSVA*: Neysa Dickey moved to accept the
Minutes of the November 3, 2009 HOA Board meeting. Carol
Schmelz seconded the motion.
Treasurer’s Report:
Ø Checking/Savings Balance:
12/31/08 $238,010.51
11/30/09 $355,720.60
Ø Reserve Fund Balance:
12/31/08 193,665.52
11/30/09 275,165.99
Ø Operating Fund Balance:
12/31/08 44,344.99
11/30/09 60,554.61
Ø Total Expenses:
11/30/09
7,234.81
MSVA*: Lance Johnson moved to authorize
the Treasurer to reinvest the CD at Washington Federal, coming due
on 12/21/09, at the best interest rate possible at that time.
Carol Schmelz seconded the motion.
MSVA*: Carol Schmelz moved to
authorize the Grounds Committee to complete projects using money
budgeted for that purpose. Neysa Dickey seconded the motion.
Old Business:
MSVA*: Neysa Dickey moved to approve
the Website Guidelines as read. Miki Hiraga seconded the
motion.
Adjournment: The meeting adjourned at 2:35 p.m.
Connie Fish, Secretary
The next scheduled meeting will be on January 5, 2010, at 1:00
p.m. in the Kino Room.
*MSVA--Motion made, seconded, voted, and approved.