Board of Directors’ Meeting
January 13, 2009       1:00 p.m.   

Board Members Present:  Kaye Gray, President; Bernie Serek, Vice-President; Connie Fish, Secretary; Joe Misinski, Treasurer; Lance Johnson, Grounds; Joe Barton, Streets & Buildings; Neysa Dickey, Director;  Carol Schmelz, Director

Board Member(s) Absent:  None

Homeowners Present:  58

Call to Order:  President Gray called the meeting to order at 1:00 p.m.  The roll of members was taken and a quorum was present.     

MSVA*:   Joe Barton moved to amend the Agenda.   Connie Fish seconded the motion.

Vice President’s Report:

•  CC&Rs and By-laws voting results:  In Favor of Revisions 297, Opposed to Revisions 34, Total Votes Cast 331, Required For Passage (2/3 of all Homeowners) 296.

• Revised CC&Rs have been adopted.  25% of Homeowners did not vote.

• All four candidates were elected to the Board:  Neysa Dickey, Lance Johnson, Joe Misinski, and Bernie Serek

• The Social Committee will now be comprised of four units as follows:  Potlucks, Sally Bryan; Picnics in Perry Park, Lou Schulist; Happy Hour, Phillis & Mikio Hiraga; Garage Sales, Neysa Dickey.

MSVA*:  Carol Schmelz moved to adjourn the HOA Board Meeting.  Neysa Dickey seconded the motion.

•  The 1/6/09 Annual Homeowners’ Meeting was reconvened.

MSVA*:  Bernie Serek moved to reconvene the HOA Board Meeting.  Joe Misinski seconded the motion.

MSVA*:  Bernie Serek moved to accept the Minutes of the December 5, 2008 HOA Board Minutes as written.   Carol Schmelz seconded the motion.

Treasurer’s Report:  

• A second savings account has been opened at the recommendation of the Oversight Committee in order to keep our Operating Funds and Reserve Funds separated.

• As of today, the dues have been paid on all but 13 lots.

• The Board took no action on revising the dues payment procedures.

ARC Report:  Gene McGaughey, Chair 

• It is the Homeowner’s responsibility to maintain their property as described in CCR&E Article 9, so the Committee is asking the Board to pass a resolution regarding excessive weed growth and/or sidewalk overhangs.

MSVA*:   Bernie Serek moved to accept the following ARC Resolution.  

• RESOLUTION:  The Weed & Overhang Committee send only one First Class traceable letter.  The letter shall include language describing the existing conditions (a picture may be included) which violates CCR&E Article 9 and date of violation.  In addition, the letter shall say they have 10 business days after the date of notice to correct the violation or respond in writing, after which if not corrected, the Association will correct the problem at Homeowner’s expense using the authority of CCR&E Article 9.4 and the Owner shall be required to reimburse the Association all costs and fees.  Further, the letter shall contain the first & last name of the person observing the violation.  Joe Barton seconded the motion.

Streets & Buildings Committee Report: 

• The streets are the largest cost component in our Reserve Funding program. 

• A meeting will be held in late February or March with Pattison-Evanoff (the geotech firm), Tucson Asphalt & other interested paving contractors, the Board, and Reserve Committee to determine the most cost effective method for maintaining The Springs streets in future years.

• Area contractors will be asked to submit bids for stucco repair & painting at the Entrance/Bell Tower.

Unfinished Business: 

• A truck caused about $5,000 damage to the sidewalk, curb, and maintenance shed wall over Labor Day weekend.  A Certified Letter was sent to the trucking company.  They received the letter, but have not responded.

MSVA*:   Bernie Serek moved to submit a claim to our insurance company on the property damage that occurred on 9/1/08.  Joe Barton seconded the motion.

New Business: 

• Significant damage has been done to our streets by Waste Management’s large, heavy trucks. 

• The Board is looking into changing to a different trash service.

MSVA*:   Neysa Dickey moved to accept outline of bid specifications enumerated in the trash service report submitted on January 13, 2009.  Joe Barton seconded the motion.

MSVA*:    Joe Barton moved to authorize Bernie Serek to send invitations to bid to Green Valley Sanitation, Saguaro, and possibly Talking Trash services per specifications adopted.   Lance Johnson seconded the motion.

MSVD**: Bernie Serek moved to request our Attorney send notification by Certified Mail to Waste Management of our intent not to renew their existing contract.  The letter should be sent after March 3, 2009.  Carol Schmelz seconded the motion.

MSVA*:   Bernie Serek moved to have Board prepare and send, with President’s signature, notification letter by Certified Mail to Waste Management of our intent not to renew their existing contract.  The letter should be sent after March 3, 2009.  Lance Johnson seconded the motion.

• A suggestion has been made that the Board utilize our new Perry Park to host a Volunteers' picnic.

MSVA*:   Joe Barton moved to approve  the Board hosting a picnic in Perry Park on Saturday, March 28, 2009 for all Volunteers and their spouses.   Bernie Serek seconded the motion.

Membership Open Forum:

• A Homeowner stated that someone has removed the “no pets” signs from Perry Park.     

Adjournment:  The meeting adjourned at 2:57 p.m.

 Connie Fish, Secretary

The next scheduled meeting will be on February 3, 2009 at 1:00 p.m. in the Kino Room.

  *MSVA--Motion made, seconded, voted, and approved.
**MSVD—Motion made, seconded, voted, and denied.

Board of Director’s Meeting
February 3, 2009        1:00 p.m.   

Board Members Present:  Kaye Gray, President; Bernie Serek, Vice-President; Connie Fish, Secretary; Joe Misinski, Treasurer; Lance Johnson, Grounds; Neysa Dickey, Director; Mikio Hiraga, Director; Carol Schmelz, Director

Board Member Absent: Joe Barton

Homeowners Present:            Nine

Call to Order:  President Gray called the meeting to order at 1:00 p.m.  The roll of members was taken and a quorum was present.   

MSVA*:   Neysa Dickey moved to approve the appointment of Mikio Hiraga to fill the Board vacancy.   Lance Johnson seconded the motion.

MSVA*:   Bernie Serek moved to accept the Minutes of the January 13, 2009 HOA Board meeting.  Neysa Dickey seconded the motion.

Treasurer’s Report: 

• Six Homeowners have not paid their HOA dues.  One of those properties is going through foreclosure.

• The Financial Report will be filed for audit.

President’s Report: 

•  The State of AZ has a Senior property protection program that permits a property owner who is 65 or older to apply for relief in paying property taxes.  www.revenue.state.az.us/Forms/Property/82104f.pdf

•  On February 2, TEP began some preliminary work on the substation site.  Construction may begin later this year.

• The Friends of Tumacacori requested The Springs' endorsement for the Tumacacori National Monument. 

Vice President’s Report: 

• Our new Social Chairs have been active and appear well-organized.  In January, 25-30 people attended the Picnic, and 45 people attended the Happy Hour.

• Bids were requested from three trash provides.  Two bids have been received.

• The Board will hold a study session to discuss trash provider options.

MSVA*:   Bernie Serek moved to dedicate Perry Park at the Volunteers' Appreciation Picnic on March 28.  Neysa Dickey seconded the motion.

Grounds Committee Report:

• Hot Desert Landscaping has occasionally pulled our normal work crew for special projects and sent other crews in their place, resulting in some complaints.   We now have an agreement with Hot Desert that our normal crew supervisor will always be present when they are working at The Springs.   

• The work crew has recently been denied access to the GVR restrooms, which results in them having to drive to Continental Mall for breaks.  The Grounds Committee will follow-up with GVR to change this policy.

Streets & Buildings Committee Report:

• Mikio Hiraga will be working with the Committee.

• A meeting will be held with the geotechnical engineering firm, interested Tucson area paving contractors, the Reserve Committee, and the Board members to review street maintenance methods and relative costs.

• Local painting contractors will be invited to inspect and bid for the stucco repair and painting to be done at the entrance structure and bell tower.

•  At the entrance/exit, the extended-life floodlights and all-weather floodlight will be replaced.

• Two requests are outstanding with TEP to inspect and service streetlights.

• The new/replaced cable service and TEP utility boxes will be painted.  At the monthly potluck dinner, Volunteers will be solicited and a date to paint selected.

• The cracks in the walking trail, that have been getting progressively worse, have been repaired by the efforts of volunteers Mike Kearns and Ron Shaffer.

ARC Report: 

• A "Tips for Homeowners" information sheet for new Homeowners has been prepared. 

•  A Weed/Overhang violation letter has been prepared.

MSVA*:  Bernie Serek moved to table approval of the items presented by the Committee until the March Board meeting to give Board members time to review and comment on them.  Lance Johnson seconded the motion.  

Neighborhood Watch:

• Hopefully a meeting will be held with the Sheriff's Auxiliary Volunteers (SAV) at the end of February.

•  One more Block Captain is needed.

Old Business:

• A Volunteer Recognition Picnic will be held March 28 in the Perry Park.

• Our Attorney has the CC&Rs to file.  After they have been filed, the pages with the official stamps will be distributed to Homeowners.

New Business:

MSVA*:   Bernie Serek moved to authorize a Community Garage Sale to be held on March 14, and another to be held on a date in the fall to be determined later.  Neysa Dickey seconded the motion.

 MSVA*:   Neysa Dickey moved to authorize the HOA to pay $100 per Community Garage Sale for advertising, etc.  Bernie Serek seconded the motion.

Membership Open Forum:

• A Homeowner stated that a "hack- job" was done by the landscapers on plants behind Blue Fox; asked for an explanation of the Reserve Fund; stated a neighbor is not maintaining their yard.

• A Homeowner asked how many homes are in The Springs.  There are 442.

• A Homeowner spoke about the "No Pets" signs for Perry Park.  In addition to signs, “No Pets” will be stenciled on the park entry sidewalks.

Adjournment:  The meeting adjourned at 3:00 p.m.

Connie Fish, Secretary

The next scheduled meeting will be on March 3, 2009, at 1:00 p.m. in the Kino Room.

*MSVA--Motion made, seconded, voted, and approved.

The Springs at Santa Rita HOA
Board of Director’s Meeting
March 3, 2009               1:00 p.m.   

Board Members Present:  Kaye Gray, President; Bernie Serek, Vice-President; Connie Fish, Secretary; Joe Misinski, Treasurer; Joe Barton, Streets & Buildings; Neysa Dickey, Director; Mikio Hiraga, Director;

Board Members Absent:  Lance Johnson, Grounds, Carol Schmelz, Neighborhood Watch

Homeowners Present:  Twelve

Call to Order:  President Gray called the meeting to order at 1:00 p.m.  The roll of members was taken and a quorum was present.   

MSVA*:   Connie Fish moved to accept the February 3, 2009 Minutes as presented.   Joe Barton seconded the motion.

Treasurer’s Report: 

•  Checking/Savings Balance:        2/28/09      $411,821.95

•  Reserve Fund Balance:              2/28/09       266,634.36

• Operating Fund Balance:           2/28/09       145,187.59

• Four Homeowners have not paid their HOA dues.  One of those properties is going through foreclosure.

MSVA*:   Neysa Dickey moved to accept and file the Treasurer’s report.   Joe Barton seconded the motion.

President’s Report: 

• The Southern AZ Chapter of Community Institute session for Board member training is scheduled for March 28th.

• Pima County responded quickly to an inquiry about survey markers along the utility easement that runs along the rear property line on Blue Fox.  The only additional work that will be done on the Anza Trail is to improve the trail going east from the bridge.  They stated they do not plan any access or parking area along the easement that abuts The Springs.

Vice President’s Report: 

• GVR asked that no one should arrive at the Potlucks in the Anza Room before 5:00 p.m.

• The Master Association is still moving forward towards dissolution of the Master HOA.

• The East Frontage Road construction will begin at Canoa Ranch. 

• The Volunteers' Picnic will be held Saturday, March 28th at 1:00 p.m. in the Perry Park.  It is estimated that Volunteers saved the HOA at least $10,000 last year.

• Perry Park will be dedicated at the Volunteers' Picnic. 

Grounds Committee Report:

• The Committee is looking at ways to improve drainage at the south end of the walking path by the wash.

treets & Buildings Committee Report:

• Progress is being made to set-up a meeting with the Reserve Committee, the geotech firm that conducted an assessment of the condition of our streets, and Tucson area paving companies.  The purpose of the meeting is to explore the materials and methods available to maintain our streets in sound condition in the most cost effective manner.

•  There was no activity with respect to the solicitation of bids for the stucco repair of the entrance/exit structure and bell tower.  That should be accomplished during April.

•  The entrance/exit structure night lighting maintenance will be completed soon.

• Four requests are outstanding with TEP to inspect and service streetlights.

•  A meeting is scheduled with TEP representatives to resolve several issues.

• Eight Volunteers painted the 43 recently installed utility boxes.  Their combined efforts saved the HOA at least $300.

• New "No Pets" signs have been erected at each Perry Park entrance.

ARC Report:  Gene McGaughey, Chair; Neysa Dickey 

•  Five ARC requests were received and approved.

• A south side walk-around was conducted on February 26th.  Seventy-seven Homeowners will receive letters for painting repair or landscaping.  Mostly, wood beams are dried out and need stain.  Several homes have artwork nailed on the front walls of their house causing water and rust stains.  These homes should be repainted and the artwork remounted away from the wall.

MSVA*:   Neysa Dickey moved to have the "Quick Tips for Homeowners" printed.  The HOA should cover the expense of  plastic covers.  The Neighborhood Watch Committee Chair will be asked to have the Block Captains distribute them.   Joe Barton seconded the motion.

MSVA*:   Neysa Dickey moved to adopt the "Community-Wide Standards" Non-Compliance Form Letter to notify Homeowners when there is a violation.  Bernie Serek seconded the motion.

Neighborhood Watch Report:

•  Block Captains are all in place.

• There will be a meeting with SAV on March 11th in the Kino Room at 5:00 p.m.

Old Business:

• Three companies were invited to bid on trash service.  Three bids were received and reviewed by the Board in a study session.  One bidder stands out.  A representative from the company will meet with the Board for further discussion.

•  No response has been received from the trucking company which caused the equipment and road damages in our community.  We reported the damage to our insurance carrier and found out that streets and curbs are not insured, and are not insurable.

• Twenty Homeowners have signed up to participate in the March 14th Community Garage Sale.

• The Schedule of Fines' documents will be reviewed by the Committees and discussed at the April meeting.

New Business:

MSVA*:   Joe Barton moved to approve the pet policy "Pets are not allowed in Perry Park which is a designated picnic park located between Camino Del Cefiro and Avenida de los Solmos streets.   Bernie Serek seconded the motion.

Membership Open Forum:

• A Homeowner spoke about posting the Minutes on the web site; asked about the report regarding the streets' boring samples.

• A Homeowner asked about the possibility of holding a drawing at a Potluck to raise money for our Grounds.

MSVA*:   Bernie Serek moved to permit the Beautification Committee to hold raffles at HOA social events.   Miki Hiraga seconded the motion.

Adjournment:  The meeting adjourned at 3:00 p.m.

Connie Fish, Secretary

The next scheduled meeting will be on April 7, 2009, at 1:00 p.m. in the Kino Room.

*MSVA--Motion made, seconded, voted, and approved.

The Springs at Santa Rita HOA
Board of Director’s Meeting
April 7, 2009                 1:00 p.m.   

Board Members Present:  Kaye Gray, President; Bernie Serek, Vice-President; Connie Fish, Secretary; Joe Misinski, Treasurer; Lance Johnson, Grounds; Joe Barton, Streets & Buildings; Carol Schmelz, Neighborhood Watch; Neysa Dickey, Director; Miki Hiraga, Director

Board Member(s) Absent:  None

Homeowners Present:  17

Call to Order:  President Gray called the meeting to order at 1:00 p.m.  The roll of members was taken and a quorum was present.   

MSVA*:  Neysa Dickey moved to accept the Agenda.   Miki Hiraga seconded the motion.

MSVA*:  Connie Fish moved to accept the Minutes of the March 3, 2009 HOA Board meeting as presented.  Bernie Serek seconded the motion.

Treasurer’s Report: 

Checking/Savings Balance:        3/31/09      $399,350.20
Reserve Fund Balance:              3/31/09       268,182.78
Operating Fund Balance:           3/31/09       131,167.42

• We currently have $178,000 in CDs.  Our two main bank accounts are with Wachovia and Wells Fargo, which have merged.  Our total balance in those two banks exceeds the covered limit of $250,000.   We have a special exemption from FDIC until July 1st because of that merger.  The Finance Committee will be working on this issue in the next 6-8 weeks.

•  Four Homeowners have not paid their HOA dues.  One of those properties is going through foreclosure.

MSVA*:  Joe Barton moved to accept and file the Treasurer’s report.   Neysa Dickey seconded the motion.

MSVA*:  Joe Barton moved to have the Board approve any one expenditure item that will exceed $750, even when the item has been budgeted.  Miki Hiraga seconded the motion.

MSVA*:  Joe Misinski amended the expenditure motion to specify it is only for a non-recurring expense.   Joe Barton seconded the motion.

President’s Report: 

Ø  An appraisal will be made of HOA property that will be used in the development of the new road.  There has been no further news about the actual start of construction.

Ø  TEP's representative notified us that this week the archeological survey team is conducting a dig at the site of the new substation.  A sign was posted at the south access road entrance stating TEP's intention to increase the transmission lines that run along the utility easement  behind Blue Fox and along the park's western edge.  The upgrade is not expected to happen until 2013.  TEP will make a presentation of the finalized substation plans at the May Board Meeting if we request them to.

Ø  Pima County stated that the survey stakes recently put up along the utility access easement were to identify the access to the Anza Trail.  The Springs should not be affected.

Vice President’s Report: 

Ø  Perry Park was dedicated at the Volunteers' Picnic.  Sixty-three people were in attendance, and many good comments were received. 

Ø  The GV Fire Chief will speak at the April 13th Potluck.

Grounds Committee Report:

• Volunteers met several times with interested Homeowners to get input and cooperatively design a Master Plan for Park 15.  If approved, a similar plan will be used for Parks 17 and 18.

• About twenty Volunteers helped dig-out accumulated sand by the nature trail, clean-out washes, apply decorative river rock, and put in a new concrete spillway.  In addition, a contractor was hired to remove approximately 35 yards of sand from the wash running through Park 2 from Golden Lynx Road to Wolf Run Road.

• The irrigation system for Perry Park had become inoperable and was fully replaced, except for drip lines running to the juniper bushes.  Hot Desert Landscaping did the re-work.  In addition, HOA Volunteers and Hot Desert repaired several faults in other irrigation lines running along the southern and western borders of The Springs.

• Plants were purchased to replace dead trees screening properties on the west side of Nardos from the highway; to populate the berm along the south side of The Springs; and to replace ones in parks that have died during the past two years.

• Volunteers helped remove buffle grass and are working to control rodent populations in the park areas.

Streets & Buildings Committee Report:

• The moving company that caused damage to the maintenance building, curbs, and sidewalks has not responded to us.  Two estimates for repairs were received.  The significantly lower bid of $1,300 was chosen.

•  We are searching for Traffic Counting machines in order to establish the overall volume of traffic within The Springs, and to determine the percentage that is attributed to GVR so we can establish a basis for requesting a pro-rata share of streets maintenance costs. 

• There is one outstanding request with TEP regarding a streetlight on Wolf Run.

• A Homeowner requested that the speed bumps at the entrance/exit be removed.  The HOA does not support their removal.

• Privacy screening at the perimeter of the HOA property behind Calle Viva needs to be repaired and erected.  An estimate for $375 has been received from Jorge Parra Iron Works, and another bid is being sought. 

• Paint and stucco repairs to the entrance structure and bell tower have been delayed during the "wet" period and the high traffic volume of the winter season.

• Information received at the Sustainability Energy Expo last month suggests the HOA may be able to substantially reduce our energy expenditure. 

• A meeting with TEP will take place next week to resolve some issues, solicit a single point of contact, and garner as much information as possible on the costs and benefits of using a PV solar array to offset our current $18,000 annual energy bill.

MSVA*:   Joe Barton moved to have repairs made to the maintenance building, wall, curbing, and sidewalk by Jose Lopez for $1,300.   Carol Schmelz seconded the motion.

MS**:     Joe Barton moved to authorize the purchase of new height signs for the entrance.   Miki Hiraga seconded the motion.

MSW**   Joe Barton  moved to withdraw the motion to purchase height signs until new measurements can be taken.  Miki Hiraga seconded the motion.

MSVA*:   Joe Barton moved to authorize $375 or less to have screening work performed.   Miki Hiraga seconded the motion.

ARC Report:  Gene McGaughey, Chair; Neysa Dickey 

• Six requests were approved.  The 20 2008 and 2007 open items have been closed.

• Letters were sent to Homeowners whose property needs painting, repair, or landscaping.  Presently the Committee is responding to every reply from the 220 letters sent.

• Some Homeowners are not able, for whatever reason, to comply with the requirements stated in their letter.  On a case- by-case basis Volunteers (who wish to remain anonymous) have stepped up to paint homes, stain wood, or repaint garage doors as needed.  We thank these good Samaritans!

•  There have been some comments about Volunteers on the Committee generating business for themselves.  We assure you this is not the case.  Every member of the Committee has stated they will not paint homes, garage doors, or stain wood for profit during their term on the Committee.

• The ARC distributed "Tips for Homeowners" using Neighborhood Watch Block Captains.

Neighborhood Watch Report:

• A meeting was held with SAV.

• All Homeowners packets and telephone books have been delivered.

Old Business:

• A decision has been made to contract with Saguaro Environmental Services to provide trash collection services.

• The community-wide garage sale was great and well attended.

MSVA*:   Bernie Serek moved to approve that a contract be established with Saguaro Environmental Services when our contract with Waste Management expires.  Joe Barton seconded the motion.

MSVA*:   Lance Johnson moved to send a Certified Letter to Waste Management notifying them we are canceling our contract with them when the current contract expires.   Carol Schmelz seconded the motion.

New Business:

MSVA*:   Lance Johnson moved to appoint Mike Dant to the Grounds Committee.   Bernie Serek seconded the motion.

MSVA*:   Joe Barton moved to pay up to $300 for improvements and repairs on the web site.  Neysa Dickey seconded the motion.

Membership Open Forum:

• A Grounds Committee member stated that berms need to be created in three parks as soon as possible.

• A Homeowner asked about the light that is out at the entrance, and stated some entrance keypad lights are dim.

MSVA*:   Neysa Dickey moved that up to $1,000 per park be spent on berms if the money can be used without endangering the Grounds Committee's budget.  This will be a good faith start with the understanding that the Committee will try to pay for work on the berms with $2,000, which was budgeted for other work.  Joe Barton seconded the motion.

Adjournment:  The meeting adjourned at 3:10 p.m.  Neysa Dickey and Carol Schmelz left the meeting at 3:00 p.m.

Connie Fish, Secretary

The next scheduled meeting will be on May 5, 2009, at 1:00 p.m. in the Kino Room.

*MSVA---Motion made, seconded, voted, and approved.

**MS------Motion made and seconded.

***MSW--Motion made, seconded, and withdrawn.

The Springs at Santa Rita HOA
Board of Director’s Meeting
May 5, 2009 - 1:00 p.m.   

Board Members Present:  Kaye Gray, President; Bernie Serek, Vice-President; Connie Fish, Secretary;

Joe Misinski, Treasurer; Lance Johnson, Grounds; Joe Barton, Streets & Buildings; Neysa Dickey, Director; Mikio Hiraga, Director;

Board Member(s) Absent:  Carol Schmelz

Homeowners Present:  Nine

Call to Order:  President Gray called the meeting to order at 1:00 p.m.  The roll of members was taken and a quorum was present.   

MSVA*:   Bernie Serek moved to accept the Agenda with additions.   Joe Barton seconded the motion.

MSVA*:    Neysa Dickey moved to accept the Minutes of the April 7, 2009 HOA Board meeting as presented.   Joe Barton seconded the motion.

Treasurer’s Report: 

• Checking/Savings Balance:      4/30/09      388,396.18
• Reserve Fund Balance:            4/30/09       268,214.06
• Operating Fund Balance:         4/30/09       120,182.12
• The audit of last year's financial statements has been completed and the final report will be sent to the President.
• Four Homeowners still have not paid their HOA dues and we have initiated legal action in those cases.
• One of our CDs is coming due the middle of June.  Our objectives now are the overall safety of the money, guaranteeing liquidity, and trying to make money on interest.     

MSVA*:  Joe Barton moved to authorize Joe Misinski to liquidate the CD coming due in June and place it with another organization under the advice of the Finance Committee.   Neysa Dickey seconded the motion.

The Treasurer’s report will be filed for audit next year.

President’s Report: 

• Russell Close, who is a Sr. Agent for Tierra Right Away Services, contacted me on behalf of Pima County to negotiate three temporary construction and a permanent drainage slope and easements.  There are several questions in terms of our procedures to do that.  Our Attorney has been called for advice.  The HOA will be nominally compensated for the temporary easements, and fairly substantially for the permanent drainage and easements.
• A Newsletter will be mailed to all Homeowners next week.  In the future, we plan to produce a Newsletter each month, and are hopeful that the majority of them can be sent via email due to rising postage costs.  They will also be posted on the web.
• We have received information from Truly Nolan Pest Control on their new Home Owners Associations policies for termite and pest control.  Homeowners can call for prices.
• A Public Notice of Hearing on Farmers Water Company's new Rate Application will be held on 9/2/09.

Vice President’s Report: 

• A Contract has been signed with Saguaro Environmental Services to provide trash collection services .
• A Certified Letter has been sent to Waste Management advising them that we are not renewing our contract with them which expires on 8/18/09.  A termination date on the ending or beginning of a month was requested in order to simplify the transition for all parties. 
• Homeowners will receive a complete package detailing all the information associated with this changeover.
• There are only three things that each Homeowner must do:  1) call Waste Management and ask them to return whatever money is left from their contract, 2) decide what their payment plan will be with Saguaro, and 3) remember that recyclables are picked up Thursdays. 

Grounds Committee Report:

• A new, one-year Landscaping Services Contract between The Springs and Hot Desert Landscaping has been negotiated.
• Our current weed control service provider declined to renew their contract with The Springs.  
• Bids from weed control companies were solicited and received from Weedbusters and Essential Pest Management.  A 2009 budget analysis was conducted on the bids.

MSVA*:   Lance Johnson moved to authorize Kaye Gray to sign the new Landscaping Services Contract (6/16/09 through 6/15/10) with Hot Desert Landscaping on behalf of The Springs HOAOAHOAHOAHOA.   Joe Barton seconded the motion.

MS**:       Joe Barton moved that we accept Weedbusters Alternative Weed Control Contract, and that Lance Johnson be authorized to enter into negotiations with Weedbusters to spot spray for the four critical months remaining this year, up to $4,000 additional dollars, and also negotiate to see what terms we would have next year for partial spraying.  Lance Johnson seconded the motion.

MSVA*:   Joe Barton moved to amend the previous motion.   Neysa Dickey seconded the motion.

MSVA*:  Joe Barton moved to amend the motion authorizing Lance Johnson to negotiate Weedbusters Weed Control Contract for six-months and to negotiate a 12-month contract the first of the year.   Neysa Dickey seconded the motion.

MSVA*:   Lance Johnson moved to accept the Parks design as submitted for Park 15, and create similar designs for Parks 17 and 18.  Neysa Dickey seconded the motion.

Streets & Buildings Committee Report:

• Seven local painting contractors were issued invitations to bid on the work needed at the Entrance structure and Bell Tower.  Two contractors have responded with one advising that they did not have the necessary equipment to do the work.
• The full scope of the work required to refurbish the Bell Tower won't be known until the structure is pressure washed.
• Some success was obtained regarding streetlights and meters when speaking to a representative at TEP.  No progress has been made yet regarding installation of a photovoltaic panel to offset our electricity use.  
• Repairs on the damaged curb and sidewalk, as well as metal screen restoration and concrete work requested by the Grounds Committee have been completed. 
• A Parking Issue Letter was presented to a Homeowner who was alternately parking a 30' enclosed car trailer in front of his home and in the GVR lot.  

ARC Report:  Gene McGaughey, Chair; Neysa Dickey, Director 

• Currently there are two approved New Activities; six New In-Progress Activities; and 26 Completed Activities (approved) about 13%.
• The Committee is still responding to every reply from the letters sent to Homeowners.  It would help purge our active database if Homeowners would inform us when the job is done.
• This month, the ARC will face a new challenge.  If cooperation cannot be obtained from some of our Homeowners to upgrade or clean-up their properties, it may become necessary for the Association to use contract labor to do so.  The Homeowners then will be charged for all incurred expenses.
• The "Quick Tips for Homeowners" are now located in three places on our web site.

 Old Business:

• Purging, updating, and evaluating what is needed/wanted on The Springs web site is continuing.  Most updates throughout the month total less than one-hour of time spent.  A yearly contract proposal has been received offering to provide web maintenance services.

MSVA*:  Joe Barton moved to set aside, for now, the Website Maintenance Agreement for The Springs HOA proposal which has been received.  Bids to hire a web site service provider may be solicited in the future.  Bernie Serek seconded the motion.

New Business:

MSVA*:   Lance Johnson moved to cancel the June, July, and August Board meetings.  Bernie Serek seconded the motion.

• A proposal was received from Pima County regarding four Proposed Temporary Easements, three Permanent Easements, and a Fee Simple Acquisition of approximately 0.13 acres of The Springs property.

MS**:      Lance Johnson moved to accept the Pima County Frontage Road Project's Temporary Easement T3b.   Joe Barton seconded the motion.

MSW***:   Lance Johnson moved to withdraw the motion.   Joe Barton seconded the motion.

MSVA*:  Lance Johnson moved to authorize the President and Vice President to enter into any and all agreements concerning the easements for construction of the frontage road dependent upon a number of things--the first being  positive responses from our Attorney, and others being satisfactory answers to concerns raised at this Board meeting.  Neysa Dickey seconded the motion.

• Bernie Serek, Lance Johnson, and Joe Barton will meet with Mr. Close.  When they are satisfied that all of the conditions have met, and with the approval of our Attorney in terms of giving us the authority to commit to these agreements without the voting of the membership, Bernie Serek is authorized to sign the agreements.
• The Median Green Project has made progress in the refurbishing of desert landscape medians along South LaCanada Drive.  Volunteers plant, landscape, and maintain these medians at no cost to the County.  Funds have been donated by industry, service organizations and Homeowner Associations, and modest plaques identifying those patrons are unpretentiously displayed.

MSVA*:   Miki Hiraga moved to allow Joe Barton to explore the possibility of The Springs sponsoring a section of the Median Green Project.  Lance Johnson seconded the motion.

MSVA*:   Joe Barton moved to adjourn to Executive Session.  Lance Johnson seconded the motion.

Adjournment:  The meeting adjourned at 3:15 p.m.

Connie Fish, Secretary

The next scheduled meeting will be on September 1, 2009, at 1:00 p.m. in the Kino Room.

*MSVA---Motion made, seconded, voted, and approved.
**MS------Motion made and seconded.
***MSW--Motion made, seconded, and withdrawn.