Footnotes
The Springs at Santa Rita HOA
Board of Directors Meeting
February 1, 2008

• The Board of Directors reached a resolution in the Blue Fox Berm dispute.

• The resignation of newly elected board member Amelie Anderson was accepted.

• Joe Barton who received a number of write-in votes during the annual meeting balloting was seated as a new board member.  Joe will head the Streets and Building Committee as his board assignment.

• Connie Fish and Carol Schmelz were approved to fill the two remaining board vacancies.  Connie will serve as board secretary and Carol will serve as volunteer coordinator for board committee and projects, including revitalizing the Neighborhood Watch volunteers.

• Items from the GVCC meeting reported by Bernie Serek were

  • Casa De Esperanza - provides adult daycare 9-4 and lunches Monday-Friday at 12:00 for Seniors 60 and over.  Suggested donations $2.00

  •  Insurance - Reviewed Certificate of Insurance procedures with office manager.

• The ARC approved three requests. The committee has instituted a follow up report to be completed after an approved request is finished. Larry Urbine chairs the ARC this year.

• The Streets Committee will meet with engineering consultants about immediate and long range maintenance in preparation for requesting bids for the resurfacing scheduled for this year. A check will be made about the operation of the entrance gate when the electric power fails.

• The Grounds Committee continues work in rotating areas of the common grounds as either scheduled or as needed. Lance Johnson chairs the Grounds Committee.

• The Treasurer’s Report showed total assets of $372,715.25 which included receipts of members’ fees of $187,036.00 and balances in savings and the reserve account. Paid expenses in January were $17,045.57. Only six members’ fees are unpaid.

• The revision of the CC&R’s and By-Laws is partially completed.  The committee will finalize what needs to be finished and set a schedule for submitting it to the members for approval.

• The board voted to approve a proposal from David A. Hanson, CPA, to conduct an audit of our HOA’s financial records for the first time.  In the past the records have been reviewed by qualified. HOA  members. No problems are known to exist but after ten years it is time for a thorough review.

• Frontage road improvement information: Pima County expects to begin the project in December of 2008 and estimate it will take 15 months to complete. Most of the widening where necessary will be taken from the east side of the current road and some of the HOA common area probably will be condemned for this purpose.  Because a turn lane will be included at the HOA entrance some of the current approach and landscaped area will be eliminated.

• ADOT plans an Open House to seek input for the further development of the full frontage road to Nogales on Wednesday, February 6, 2008 at 3:00 p.m. at the American Legion Post 66 at 1560 W. Duval Mine road.  This is the time to attend to express your concerns about the sound wall and possible one-way routing on the frontage road in the future.

• Approved a community wide garage sale on Saturday March 8, from 7:00 a.m. till 11:00 a.m. Bill and Kay Perry will co-ordinate details.

• Sunday picnics in the grass park area on Camino del Cefiro started on 1-18-08.  They are held every third Sunday.

Footnotes
The Springs at Santa Rita HOA
Board of Directors Meeting
March 7, 2008

• Minutes of the February 1, 2007 meeting were approved and will be posted on the web. (See - http://www.thespringshoa.org)

• The Treasurer’s Report showed total assets of $367,241.73 including receipts of 2,023.77 and expenses of $6,572.81 for February. Four owners remain delinquent in payment of 2008 fees. If not paid, liens will be filed later this month. Also the board authorized moving $70,000 into a better interest paying money market account.  The outside audit should be completed by March 31.

• Vice-president Bernie Serek presented a review of the board study of trash removal.  Board members were favorably impressed by the proposed operation of Green Valley Sanitation. However, it was discovered that the contract with Waste Management Company does not expire until August of 2009; Reconsideration of switching service provider will be made next year with information provided at the annual meeting in January.

VP Serek reported the following information provided at the GVCCC about health and safety.  Tellacare provides a daily phone service between 7:30 and 8:45 a.m. A caller checks to see if all is OK. For information on this service call 625-1636.  The Fire Department provides lock boxes for use in case of an emergency or fire for $70 plus installation.

The Fire Department also warned not to drive to the station with an ill individual—Call 911 instead.

• Ground Report covered the burying of exposed irrigation hoses, continued weed control spraying and the preparation for rock replacement, clean-up, rodent control and work crew organization in common area 11 in March 13, 14, 15. Routine maintenance was completed throughout The Springs.

The fountain was repaired and is operating again.

• The board accepted the low bid of $35.505.09 from Tucson Asphalt for resurfacing all the Springs roads.  Many volunteers will be needed to help with traffic control, etc. The work is expected to take place in May. Board members were pleased the winning bid was over $10,000 lower than expected. Contact Joe Barton if you are able to help with the roads project.  TEP promptly replaced two failed lamps.

Next board meeting will be April 4, 2008, 4 – 6 p.m. Fiesta Room – SRS.

Kaye Gray
President
8 March 2008

Footnotes
The Springs at Santa Rita HOA
Board of Directors Meeting
April 4, 2008

• Minutes of the March 7, 2008 meeting were approved and will be posted on the web. (See www.thespringshoa.org)
• The Treasurer’s Report showed total assets of $350,127.22 including receipts of $3,393.98 and expenses of $8,914.91 for March.  Only two owners remain delinquent in payment of 2008 fees.   The board approved Kaye Gray and Paul Walter’s signatures for the CD on deposit at M & I Bank.
• Audit Report from David A. Hanson, CPA stated all HOA records and accounts for the 2007 were found to be in balance and good order.
• President’s Report noted the following; Change in GVR policy – As of April 1, 2008 Animals are not permitted IN or ON GVR property with the exception of handicap assist animals.  This includes leaving animals in parked cars (or tied-up to anything) on GVR property.
• Median Green has been established as a non-for-profit tax-exempt group working to beautify the medians along Esperanza, Continental and La Canada Drive.  Susanne Blodgett at 625-1905 will arrange for presentation to groups.  Anyone interested in working with this group can do so at MEDIANGREEN@cox.net.
• The Greater Green Valley Community Foundation is requesting participation of residents of the GV HOAs in their only fund raising event “The Walk-A-Thon “scheduled for October 4, 2008.
• TEP called to advise The Planning Center will be taking pictures of the area where the new electrical substation is going to be located. It is proposed for construction next year following completion of the environmental studies, etc.  It will be located near the Dodge Phelps facility.  The area is 235’ x380’.  The workings of the substation will be hidden from view within that area.  TEP has had prior conversations about this with previous boards.
• A committee consisting of past Presidents will be formed to compile a policy and procedures manual for future board’s reference. The board voted not to re-organize the Reserve Committee at this time. Board members Bernie Serek and Lance Johnson will be the Personnel Committee.
• Vice President Serek reported both the President and Vice President of GVCCC resigned.  Lt. Pratt of the Sheriffs office stated responses had been made to 8,078 calls in Green Valley in 2007.  The average response time was 6.16 minutes. The concentrated effort on DUI resulted in a 50% reduction in violations. An increase in Fraud (identity theft) was reported. There were over 1300 calls to assist the Border Patrol.
• Ground Report – Park 11 was refurbished with 370 tons of rock, covering 53,000 square feet. Some extra rock will either be sold or spread.  Weed and rodent control and repairing some erosion continues by the grounds crew.   The board approved forming a Grounds Maintenance Policy Committee to work under the guidance of the Grounds Chair to develop standards for the taking care of the common area.  Jan Hollack, Richard Olsen, Doug Kile, Phyllis Hiraga and alternates Harold and Georgia Moberly will take input from interested homeowners.
• Streets – The entrance gates are in good condition.  In the event of an electrical outage, the default battery will place the gates in the open position.  Street resurfacing is scheduled for the week of May 12.  Notice will be given to homeowners when work is expected on each street.  Vehicles should not be operated on the new surfaces for 24 hours.  The Thursday Waste Management pickup will be cancelled Thursday of that week.  Owners are requested to observe the rules for parking trailers and RV’s and landlords are asked to inform tenants about our parking rules.
• ARC - has completed follow up reports on previously approved owner projects. It will look into a uniform replacement for missing house numbers.
• The Spring issue of our NEWSLETTER is at the printers and will be mailed to all owners early next week.
• Open Forum – Homeowner Dieter Kaminski raised the issues again regarding the construction of a wall along the Frontage Road.
• Next board meeting will be May 2, 2008, 4 – 6 p.m. Fiesta Room – SRS.

 Kaye Gray
 President
5 April 2008

Footnotes
The Springs at Santa Rita HOA
Board of Directors Meeting
May 2, 2008

Kaye Gray
President
3 May 2008