The Springs Board of Directors Meeting
UNAPPROVED   MINUTES
May 2, 2006 – Fiesta Room

Attendance -- The following board members were in attendance:  Pres. Gene McGaughey, VP Mary Yager, Secy. Suzy Dei, and Committee Chairs Dick D’Angelo, Jim Rusk, Carl Sparfeld and Treasurer Paul Walter.  Henny Armenta and Bernie Serek could not attend.   There were 24 people in attendance including board members.

Call to Order – President Gene McGaughey called the meeting to order at 2:00 PM.  The Secretary announced that there was a quorum in attendance.  The agenda was approved as presented. 

Secretary Report – Suzy Dei
MOTION:  “Moved that the April 4, 2006 Board of Directors Minutes be approved as written and filed.”  M/S/C (Motion/Seconded/Carried)

Financial Report – Paul Walter
Paul stated that the HOA has $309,000 on hand and there is $170,000 in the Reserve Fund.  Only one homeowner has not paid dues and this is in the hands of our attorney.  The Treasurer’s report was accepted as presented and will be filed with the minutes.

Committee Reports:
Architectural Review – Dick D’Angelo
Dick reported that he has been dealing with a front window structural change, a complaint about a garage door being open all the time and report of a snake in someone’s garage.

Streets & Building – Jim Rusk
Jim reported that a group of volunteers has been very busy dealing with 109 cracks in the walking trail and they should be finished with the project this coming week.  One thousand pounds of asphalt patch has been used to seal these cracks at a cost of $300.  The bid to correct the problem was somewhere in the area of $70,000.  A BIG thanks to Gene McGaughey, John Danner, Ron Shaffer, Del & Lynn Mottaz, Ed Pouliot, Bill Perry, Russ Beale, Mike Kearns, Gary & Julie Jaques and Miki & Phillis Hiraga.  This effort has been a great example of what can be accomplished when everyone works together – and LOOK at the dollars we saved!!!

Jim also reported that a temporary patch has been made in the street in front of the TenBrink home on Camino Del Cefiro using leftover asphalt.  A long term solution will not be available until the streets are resurfaced.  A light pole was knocked down by a resident on Rio Fuerte and Heroe, but resident’s insurance should cover the expense of replacing the pole by TEP.  Also, Jim reported that there are two pot holes on Frontage Road that need filling.  This is a Pima County road and they are responsible for maintaining it.

Grounds – Carl Sparfeld
Carl reported that Henny Armenta should be credited with all the work done by the front entrance.  She has been attacking this big project by replanting, new rocks and new drainage as a “seasoned pro.”  Hats off to Henny!  ADOT has been contacted about the dead trees by the fence line and they promised to cull out dead debris only.   Carl said that SW Gas has been called regarding the pipes that have not been fixed since a car had hit them.  The fence was replaced but the pipe not fixed.  Carl will call them again. 

Carl said there is a lot to be done on the grounds and it will take a long time to get it all done.  Our newly hired helper is a very good worker and does a nice job. The park is being used more and more as a picnic park, and cleaning it up and making it nice has been a good idea!  And, Henny is working on the problem which has created several dead trees on Nardos.

Other items that Carl mentioned included the fact that we need to replace the lock on the small trash dumpster because folks have been dumping trash in our dumpster.  Also, folks have been stopping along the Frontage Road and stealing some of our large rocks.  We all need to WATCH and try to keep folks from walking off with the rocks that we will need in our landscape designs.  These are not FREE for the taking!!  The fountain out front looks really nice – the rock surface was a great idea.  There is no irrigation out there, however, and we need to have plants out there that do not need water.

SRS – Gene McGaughey
Gene reported that there is nothing new with the SRS Master Association at this time.  There will be a meeting next month and at that time there will be a complete list of all sub HOA Board Members and Committee members from all HOA’s.

Social – Mary Yager
Mary reported that Bill and Kay Perry have been doing a great job with the Meet ‘N Greets and the monthly Pot Luck’s.  Mary will do the Meet ‘N Greets and Pot Luck’s over the summer while the Perrys are away. 

Light Bulbs – Harold Moberly
Harold reported that all is well. 

Weeds & Sidewalk Overhangs – Deb Cox
Deb said that there is not much happening.  Ten letters have been sent out recently to homeowners requesting them to trim back shrubbery.  There is one dangerous situation on Golfista.

MOTION:  “Deb Cox is allowed to make our sidewalks safe, by using whatever means she deems appropriate when immediate action is necessary.”   M/S/C

Grounds Keeper --  A reminder to everyone that they are NOT to approach our grounds keeper with problems and/or suggestions as they interfere with his work.  If you have something that needs to be passed on, please bring it to the attention of the Grounds Committee Chairman, not the grounds keeper.

Bulletin Posting Procedures --  There are oftentimes two events which occur very close together and each need publicity via a flyer by the mailboxes.  The event which occurs first should be the one with the flyer on the outside of the plastic box and after that event is finished; the flyer needs to be removed so that the flyer on the inside of the box is then visible.

Unfinished Business:
Bylaws – Mary Yager
Since some committee members are traveling over the summer, it was requested that Lucinda post the CC&R’s and Bylaws on the website so that committee members can access them from a computer wherever they may be over the summer.

House Colors --  There may be a possibility of changing house colors – within the brown spectrum.  This will have to be investigated.  The 2006 questionnaire said that many want a pallet of house colors to choose from.  CC&R’s say the original color only.  If a change is wanted – this needs to be discussed NOW.  Sixty-seven percent of the membership must approve the change.

Wolf Run Committee – Currently on hiatus but will probably meet in June.  A report should be forthcoming at the next Board Meeting.  

Wolf Run Park --  The folks who live around it will have a voice on what happens with the park.  The Board will have to approve any funding.

Blue Fox Committee – (south berm under the power lines in back of Blue Fox)  Lance Johnson reported that they watered as much as they could.  Lines were replaced because javilania’s chewed them up.  Berm extension was worked on.  Live oaks are in bunches of three.  Five of these bunches are dead – the rest are struggling.  Lance thinks he can save most of them.  The water needs to be turned on and off.  Jim Rusk will turn it on at 6:30 every morning.  Harold Mobry will remind Jim to turn it off.  We could buy a timer with a rain shut-off.  This needs to be investigated.  Put this on next year’s budget – it depends on how many dollars are left to use.

New Committees --  If a neighborhood issue arises, form a committee and bring it to the attention of the Board.  This way, we’ll have a good idea as to what’s going on.  Committees are a good idea!  Pass the word around to your neighbors so that we can build more committees in the Springs.

South Gate Security Options – ADOT is involved with our South Gate.  We need permits to do anything.  Chet Davis was contacted to get help with issuing the permits, what type permits we need, etc.  It has been noted that there are many illegals down by our South Gate and there is a lot of trash as a result of these illegals.  SRS homeowners are encouraged to call the police each time there are people down at the gate area.  NOTE:  Pima County, the Fire Department and SAV consider the barbedwire fenced area between Frontage Road and I-19 across from our main entrance an emergency exit and they are prepared to tear down the fence in an emergency.

Membership Appeals Policy --  Dick D’Angelo stated that a resident has the right to appeal to the Board and all the people involved need to be invited to attend the meeting regarding this appeal.  His motion reads:

MOTION:  “Move that we add to the HOA Rules and Regulations a policy that reads as follows:  In response to a request for an appeal hearing to the HOA Board of Directors based upon a board decision or any HOA committee decision, all parties involved will be advised, in writing, of the hearing and will be invited to attend such hearing.”  M/S/C

New Bulletin/Communication Boxes  –  Lance Johnson volunteered to make a prototype box with aluminum frame, lexon doors, cork backed which will hold at least 6 sheets of regular size paper.  He estimated it would cost about $100 per box (not counting the posts) and we need 6 boxes.  It was pointed out that we need neighborhood approval for one of the spots.  Lance will build the prototype before he leaves Green Valley for the summer.  Board members volunteered to install the box while Lance is gone.

MOTION:  “Move that we approve $150 for Lance Johnson to build a prototype bulletin box.”  M/S/C

New Business:
Village Path --  Should we put up a new Caution sign?  (This is near the bridge by the water tank.)  Discussion ensued about a man who had an accident which ended up in an open fracture.  Even so, it was decided that we should ignore putting up more signs.

Summer Board Meetings – President Gene McGaughey will call meetings over the summer as needed.  Several board members will be gone in June and July and there probably won’t be a meeting until August .

Open Forum:
Access Roads to Springs – Mrs. Marie Urbine brought up the point that there are no other access routes to and from the Springs other than Frontage Road via our Main gate and the South gate.  She said if an accident happened out on the Frontage Road and if it was a bad accident, there would be no way for any of us to either get to or from our homes until the mess on the Frontage Road was cleared.  This may take several hours.  To whom do we complain?  GVCC, or maybe ADOT, or the Governor of Arizona?  This subject needs to be addressed!  Marie was appointed chairman of a Committee for Access to the Springs.  She will check with Canoa Golf Club to see if they would consider widening the golf path for emergencies.  Also, she will find out about the possible extension of Abrego and if it could be widened.  All of these possibilities need to be checked out.

Waterfall Lighting at Front Gate Area --  It was pointed out that there are no lights cascading on the waterfall.  Lance Johnson said that both transformers were burned out and that the spots were burned out too.  He is replacing bulbs and that there will be lights on the waterfall and accent lighting which will look nice.  Audience applause at this statement!!  Lance said that the timer was changed so the waterfall stays on longer each day. 

Cracks in the Streets --  We are aware of the fact that there are cracks in some of the streets and it is planned that every 3-5 years the streets will be resealed.

Irrigation System on Blue Fox --  Lance Johnson said that while he was working on the irrigation system on Blue Fox that he watched a pickup truck drive through our fence.  The driver said he was working on the Danza Trail.  They have no business driving through our fence to get to that location and if they come back, we should call the police.  The truck had initials CGC on the door.  They should not have to go through our fence to get to that property.  Jim Rusk will follow up as to who might have done it.

Home Painting --  A homeowner questioned a letter that he had received regarding paint on his house.  He was told that he must keep the place looking nice and he can not just patch paint – paint the whole wall, not just spots on the wall, as this looks funny.  When the paint has faded, the whole thing needs to be painted all at the same time.

Border Patrol --  Deb Cox commented that she has seen Border Patrol cars parked on Golden Lynx and Wolf Run.  It was pointed out that U.S. Border Patrol agents can go through any fence/gate at anytime.  Jim Rusk, who lives on the end of Golden Lynx stated that he does not mind at all if the cars are parked out there.  It makes some of us feel safer with them there.

MOTION;  “There being no further business, move to adjourn the meeting.”  M/S/C

Adjourn  --  Meeting adjourned at 3:30 PM.

Suzy Dei, Secretary   

(These minutes are subject to approval at the next board meeting,  to be held sometime over the 2006 summer, date to be announced.)

The Springs Board of Directors Meeting
UNAPPROVED   MINUTES
April 4, 2006 – Fiesta Room

Attendance -- The following board members were in attendance:  Pres. Gene McGaughey, VP Mary Yager, Treasurer Paul Walter and Committee Chairs Dick D’Angelo, Henny Armenta, Jim Rusk, Carl Sparfeld and Bernie Serek.  There were 20 people in attendance including board members.

Call to Order – President Gene McGaughey called the meeting to order at 2:00 PM.  Marge Hurst announced that there was a quorum in attendance.  The agenda was approved.  Gene welcomed the visitors and speakers.  He especially thanked Lucinda Walter and Suzi Dei for their work in putting out the Newsletter, Bernie Serek and Dick D’Angelo for their hard work resulting from the walk-arounds, and Paul Walter for his Financial Reports.

Gene reminded the Board members that we are not allowed to have impromptu meetings of 5 or more because that number constitutes a “Board Meeting.”   Board Meetings must, legally, be announced to the homeowners prior to happening.

The minutes of the HOA meeting on March 7 were approved as written and filed.

Financial Report – Paul Walter
Paul reviewed the financial report which has been separated into 3 parts; one showing the balance of $318,000; the second showing the monthly expenses; and third listing the year to date activity.  He discussed the problems of two homeowners that have dues outstanding.  The financial report was accepted and filed with the minutes.

GVCCC Presentation
Gene McGaughey introduced Dick Roberts and Chet Davis who presented a program describing the Green Valley Community Coordinating Council, the GVCCC.  This council works with homeowners and their HOA’s to resolve problems and ensure that the rules and regulations are obeyed.  They described the process for addressing issues within the HOAs, with the business community, and County, State, and Federal governments.  Since the GVCCC has 20,000 members, any request/problem they submit gets attention.  The legislature of Arizona currently has many bills affecting HOA’s and they track their progress and inform their members of new laws, including a legal opinion.  Their office is in the Green Valley mall and they have monthly meetings on the 2^nd Wednesday of each month at 9:30 a.m.  All are welcome.  Both Dick and Chet responded to many questions from the Board and the audience and explained how problems would be resolved.  The charge for joining the GVCCC is $2.50 per home and the annual fee is $5.50 per home.  Gorman Fisher is membership chair and their phone number is 648-1946.  They have many committees, one currently addressing the maintenance of private streets, and would be a great source for information.

Tucson Electric Project
Gene McGaughey introduced Lawrence Lucero and Duane Bock who talked about Tucson Electric’s plan to replace wooden poles south of Santa Rita Springs with steel poles.  This project will improve reliability and maintenance of our electrical grid.  There will be a larger substation built east of the current one with a 10’ surrounding wall.  The present station will be reduced to include the well and 1 transformer. 

This new project will increase the current lines to accommodate 138,000 volts.  A question was raised about putting the lines underground and it was explained that, with this much larger amount of voltage, the cost would be prohibitive.  This cost increase would have to be passed on to the customer so is not acceptable.  Their aim is to keep electricity reliable and affordable.  A question was raised about the danger of electro magnetic fields and it was explained that this phenomena has proved to be without scientific basis.  Tucson Electric will be back at a later date to give a progress report and answer questions. 

CAI Seminar
Bernie Serek gave a report of his attendance to the seminar on “Community Association Volunteer Leadership.”  He said the main emphasis was concentrated on communications and attitudes.  Mary Yager also attended and participated in sessions on legal updates and CC&R’s.  Jim Rusk, who was also scheduled to attend, was unable to do so and Paul Walter recommended that we forgive this cost.  The Board agreed.

Committee Reports:
Architectural Review – Dick D’Angelo
Dick reported that there were few requests received this past month.  There have been two “walk-arounds” resulting in letters being sent out and he discussed a few of the problems encountered.

Streets & Building – Jim Rusk
Jim has received bids to repair the walking path and found them to be too high.  He asked for volunteers to form a crew to assist in patching the cracks with asphalt.

Jim reported meeting with the Anza trail people where he learned that they plan to build a bridge over the arroyo south of our fenced “dog run.”   Our concern is that the hikers might veer onto our nature trail.  A 6 foot fence is planned for that intersection that will direct the foot traffic away from our nature trail.  It is estimated that this will be completed by the end of the year.

Jim reported that there was a problem with the front gate and, thanks to Joe Barton, it was temporarily fixed until Signal Gates could respond.

Grounds – Henny Armenta
Henny reported that the front entrance fountain is now running but we still have the lights to be installed.  She asked for any lighting engineer to volunteer to help with this.  It was suggested  we might need to obtain a licensed electrical contractor for this part of the project.  We have a chipper now and hopefully the garden club might help with this job of dealing with cuttings.  Paul Walter offered his assistance.  Henny said they are still working on irrigation problems.  Gene McGaughey thanked Henny for all her work. 

SRS – Gene McGaughey
Gene passed out a SRS Master Association rooster for 2006 listing members, alternates and advisors.  This is a source for communication to various areas.

Social – Mary Yager
Mary reported that the Pot Luck will be held on Friday, per usual.

Light Bulbs – Harold Moberly
Harold reported that he is slowly switching to 40 watt bulbs and they are lasting much longer.  The 40 watt bulb costs much less than the 20 watt so we may save as much as $400 a year.

Weeds and Sidewalk Overhangs
Gene McGaughey said that Debbie Cox has been working with Bernie Serek to resolve problems of weeds and sidewalk overhangs.

Unfinished Business:
ByLaw Committee – Mary Yager
Mary said that the By-law / CC&R committee has been working on the updates.  Lucinda Walter informed us that she has both the By-laws and CC&Rs online in a Word file which will make updates much easier to install.

Wolf Run Commons Committee – Milo Winegart
Milo said the committee has been talking to the homeowners about the proposed plan and they have reached 34 homeowners with only 2 negative responses.  There have been doubts expressed about having a path through the middle of the property that would include a bridge.  Milo said the next step is to get bids. When work begins, the first item will be to kill the weeds and establish the islands. He said no trees would be planted.  There was a discussion about the path and bridge since that would increase the cost.  Milo said he would bring dollar figures for May’s Board Meeting.

Southgate Security Options – Jim Rusk
Jim has discovered that a permit was never obtained for the southern entrance to Santa Rita Springs.  He will get with ADOT to find out the requirements for a permit.  It was suggested that the GVCCC might be helpful with this.

Membership Appeals Policy – Dick D’Angelo
Dick explained that this would ensure that all concerned parties would be informed of any hearings or mediations.  Dick was asked to rewrite the policy to include all committees.

New bulletin/communication boxes 
Lance Johnson was not at the meeting so we will have a report on this at a later date.

New Business:
Pine Trees regarding Tree Policy – Dick D’Angelo
Both Dick and Bernie Serek talked about the problem with topping pine trees (which might kill them) and enforcing our Tree Policy that requires that the ARC Committee approve any tree planting.

West Desert Preserve Support – Gene McGaughey
Gene distributed a letter received from the Portillo Place Home Owners Association asking our help in establishing a local park on the east side of Green Valley.  Since this area is far from the Springs, it was decided that we would not participate in this endeavor.

There followed a lengthy discussion on the pros and cons of joining the GVCCC.  Paul Walter said we would need to put it into the next budget if we decide to join.  If we decided to join before the end of the year, monies would need to be cut from another part of the current budget.  Gene suggested we look into it further and decide if it would be to our benefit.

Adjourn  - Meeting adjourned at 4:40 PM.
Marge Hurst, substituting for Suzi Dei, Secretary

The Springs Homeowners Association Business Meeting
March 7, 2006 - Anza Room - 1:00 PM-4:15 PM

Unapproved Minutes

Attendance - The following board members were in attendance:  President, Gene McGaughey, Vice President, Mary Yager, Treasurer, Paul Walter and Committee Chairs Dick D’Angelo, Henny Armenta, Jim Rusk, Carl Sparfeld and Bernie Serek.  There were 27 people in attendance including Board members.

Call to Order – President Gene McGaughey called the meeting to order at 1:00 P.M.  The acting Secretary, Lucinda Walter, announced that there was a quorum in attendance.  The agenda was approved.

Secretary Report – Lucinda Walter

MOTION: A motion was made by Paul Walter and seconded by Bernie Serek to accept the February 7, 2006 minutes as presented.  The motion passed.  The minutes will be filed.

Financial Report – Paul Walter
Total assets are $329,163.19 and reserve is $175,292.45. The Federal and State taxes has been filed. We paid 30% in taxes on the interest earned to Federal and almost 7% in taxes to the State of AZ. The tax amount is taken out of the general fund but as our reserve fund grows the taxes could be taken out of that fund in the future. Paul will research if we have to pay taxes and explore tax free investments. The Treasurer’s report shows that $2666.66 that was paid to the grounds contractors was placed in the Landscaping Materials Category. It should have been put in the Contract Labor – Grounds Category and that category will be renamed to Landscaping Maintenance Category. There are still two homeowners who have not paid their 2006 HOA dues.  A default judgment was issued against one homeowner and a 3^rd  letter from the HOA was sent to the other homeowner stating that if the HOA does not hear from them by March 15 the matter will be turned over to the attorney. The Treasurer’s report will be filed for review.

2006 Membership Questionnaire Results – Gene McGaughey
A total of 140 responses were received out of a possible 442 units.  Mr. McGaughey reported that there is a big misunderstanding of what the HOA does and what it does not do.  The following are the division of responsibilities:

• The Springs at Santa Rita Homeowner Association (The Springs HOA) which includes 442 homes is responsible for the front Gate and Tower, 18 acres of common ground, and the 24-acre nature park.
• The Green Valley Recreation (GVR) is responsible for the Santa Rita Recreation Center that is located in the middle of The Springs HOA
• The Green Valley Community Coordinating Council (GVCCC) is the political representative for most of the HOA’s in Green Valley
• Pima County and Arizona Department of Transportation is responsible for the frontage road.
• The Border Patrol is responsible for Illegal immigration.

Mr. McGaughey reported on the questions and the top 5 answers.

Committee Reports:
Architectural Review – Dick D’Angelo
The ARC received a total of eleven requests for action.  After looking at aerial views of property lines, one tree removal/trim request to trim trees in Crystal area was sent to Grounds for appropriate action.  A draft letter was presented to be mailed to the two homeowners involved.  If the homeowners have any further information regarding property lines they should contact the HOA.  A request from several homeowners living on Crystal was received to trim the trees on Lot 425.  A letter has been sent to David Grounds asking that the trees be trimmed below the horizontal roof line of the structure and that the work be done within 30 days. One complaint was received for restoration of view but was denied. The homeowner appealed the decision and is on the agenda for this meeting. As a result of the 3/1/06 walk around, two letters have been sent to homeowners.  An additional 43 letters will be mailed to homeowners.

Homeowner Appeal of ARC Decision – Richard Grahek
Mr. Grahek had a concern about his neighbor’s plants and table umbrella. He felt that they will block his view in the future and he wanted the Board to make a ruling on height restriction. The Board pointed out that the existing policy states that homeowners will maintain trees to not block the view of another homeowner. The Board reviewed his letter and did not find a significant blocking of the view and the neighbor agreed to keep the Oleanders trimmed to the common wall height.

MOTION:  A motion was made by Paul Walter and seconded by Mary Yager to support the original decision of the ARC.  The motion passed.

Mr. D’Angelo felt that when a homeowner makes an appeal to the Board regarding decision if another homeowner is involved they should be notified.  

MOTION: A motion was made by Dick D’Angelo and seconded by Paul Walter. The motion states: When an ARC request is filed by a “complaintant”, the “offendee” is to be notified.  Once the ARC decision is made, both parties receive the decision.  If either party files an appeal, both parties will be notified of the time and date of the Board hearing.  After discussion Mr. D’Angelo removed the motion and Mr. Walter removed the second.  Mr. D’Angelo and Mr. Walter will present the motion as an HOA Policy to the Board next month.

Streets & Building – Jim Rusk
Walking Trail:  On February 21 an attempt was made to fill cracks along the walking trail.  Special thanks were given to Mike Kearns, Gene McGaughey, Miki Hiraga, Ron Shaffer and Milo Weingart for helping with the efforts.  A sealer was used to fill approximating one dozen large cracks.  Unfortunately the effort was a total failure as the sealer simply soaked into the ground.  Total cost of the test was limited to $62.45.  Two options were reviewed and the first being cutting out the major crack and refilling the area with asphalt.  This was tried two years ago without success.  The second was grinding the entire trail using the old asphalt as a base and then adding 2” of new asphalt to the entire trail.  Sunland Asphalt will be giving estimates for these projects.  The characteristic of asphalt is that it will crack.

Anza Trail/Canoa Ranch:  On February 23^rd, Mr. Rusk attended a public information briefing on the Anza Trail project. He established a Point Of Contact with Roger Anyon, of the Pima County Cultural Resources and Historic Preservation Office.  Mr. Rusk pointed out the there will be a bridge near the dog run area at the Southeast corner of the walking trail.  The concern of the HOA is that hikers, horse riders and bikers could start using our property walking path so we want to make sure that the Anza Trail is clearly marked.

SW Access Point:  A study was prepared outlining 5 options for the Board’s consideration.  The study was provided to each Board member for consideration. Discussion of SW Access Point will be held and reported under Old Business.

Other Items:  A street light was reported to be out on Calle Viva.  TEP was contacted and the light has been fixed.  A broken Fire Hydrant Reflector was repaired. 

Grounds – Henny Armenta
Water Issues:  Ms. Armenta reported that the main water line is broken for the front fountain and the drain for the fountain is blocked.   Mr. McGaughey commented the drain goes through a leach field and won’t drain immediately.  As long as the pump section works you can pump water out if needed.  Ms. Armenta reported that the walls need to be resealed with Lock Tight.  In the Blue Fox area Mr. Lance Johnson reported that 2 valves need to be replaced. 

Removal of Grass in The Entrance Area: Three bids from landscapers were received. All bids removed the sod by cutting it out and use a rollout for removal.  A chemical grass killer would be put on the ground and then rocks would be added.  The cost estimates were for $4,000 - $5,000.  The Board informed Ms. Armenta about the grass conversion parks process of killing the grass and suggested she look into that approach.

Shredder:  Our grounds crew suggested getting a shredder. Ms. Armenta reported she could get one for $650 plus tax.  It is a 10 horsepower shredder. 

Valve Cover:  Ms. Armenta reported that she could get valve covers for the water valves that looked like rock for $35. They would replace the foil wraps.  She will purchase one to try it out. 

Long Range Plan:  The long range plan is to get the area cleaned up and the water running.  She will be ordering large boulders to finish the conversion parks.  Five cactus plants have also been ordered.  Three will go into the conversion parks and two will be placed at the area by the entrance where the grass is located.  Indian Fig cactus will be planted in the conversion parks.  A homeowner stated that these plants aren’t very stable.  They grow large and fall over.

Mr. Walter reminded the Board that there are three areas that are scheduled to be done using the reserve fund; Parks 14A, 10B and 5.  Also the wash needs to be cleaned out.

Since Ms. Armenta wants to get the water running Mr. D’Angelo will hold off mailing the two homeowners’ letters regarding the tree issue.

SRS – Gene McGaughey
Mr. McGaughey reported the Santa Rita Springs Master Association (SRS) held a meeting on March 25 and he was elected president.  The Southern Arizona Chapter Community Associations Institute will provide a Community Association Education Workshop, Saturday, March in the Anza Room. The SRS will provide money for two people to attend.  Board members are encouraged to attend. The HOA would pay for more to attend using the educational item in the budget.  Registration deadline is March 22.  Contact Mr. McGaughey if interested.

SRS dues will be re-instated for 2007.

Mr. McGaughey presented a March meeting schedule of events flyer from Green Valley Community Coordinating Council, Inc. (GVCCC).

Social – Mary Yager
Ms. Yager reported that everything is going fine.  Mr. Serek commented that a thank you should be given to those that helped at the January and February potlucks.  A thank you will be placed in the next newsletter.

Light Bulbs – Harold Moberly
Mr. Moberly reported that everything is normal.

Weeds and Sidewalk Overhang – Deby Cox
No report.

Unfinished Business:
Pet Owners "Rock Garden" – Barb Wolf
Ms. Wolf explained her idea of the Pet Garden Project.  The area would be located at the “Y” area of the walking trail and would measure 12 feet at top and 19 feet on both sides.  The HOA needs to make a commitment to herbicide twice a year to keep it weed free.  It was suggested to gravel the area.  She provided options to size and types of rocks and painting of the names, dates, places of birth on the rocks. 

The Board addressed the issue of payment for the gravel, for maintaining the area and the location.  The Board decided not to have the pet garden.

Bylaw Committee – Mary Yager
Ms. Yager reported that the Bylaw Committee held two meetings.  At this point they are going through the documents word by word to find spellings and other errors.  Mr. McGaughey contacted our attorney to get any laws that the AZ Legislation passed from 1998 – 2003. 

Gatehouse water feature – Richard Olsen
Mr. Olsen was unable to attend but provided a written report.  A decision was made not to use a lip at the top of the waterfall, but instead create more of a cascade so the falling water will be more visible.  This will also simplify the work. 

Wolf Run Commons Committee – Milo Weingart
The committee has been meeting to develop a plan to convert the common area between Wolf Run Road and Golden Lynx Road to desert landscaping.  They have developed a basic plan and feel that this is the best way to go. The basic plan includes the following:  Eliminating weeds and grass around a 15’ perimeter of the common area.  Other undesirable weeds and shrubs in the interior will be eliminated.  Install rock in the 15’ wide area and in the island areas.  Install eight vegetation islands in the interior.  The island planting will be native cactus and shrubs.  The planting will be limited in size so they won’t block views.  This month, the committee members will be contacting homeowners around the perimeter of the common area, in person or by mail, to get their input and they will be soliciting donations to subsidize the cost of vegetation islands that are planned.  They will also be soliciting volunteer labor.  They will be working with the Grounds Committee Chairperson, publishing information on our HOA website, and at our next Board meeting they will present the plan for approval.  

The preliminary budget is expected to be $12,500. $5,000 of this will be from donations of the homeowners that live around this area.  Estimates at this time include: $1,800 to kill the weeds, $4,750 for gravel, $1,000 for irrigation and $500-700 for plants.

It was pointed out that the project has a $5000 budget for weed removal for 2006. The Board wondered why more plans haven’t been presented.

Blue Fox Committee – Lance Johnson

The Blue Fox Committee completed a survey of 16 homeowners concerning the berm behind their homes on Blue Fox Road. The question was asked:  “What concerns do you have and how would you like to see the berm improved?”  The total number of respondents was seven.   The homeowners expressed concerns and gave suggestions for improvements.  The proposed recommendations included: watering policy, new plantings, erosion control and enhancements.

Cost Estimates: $3, 000 in 2006, $2,000 in 2007 and $1,000 in 2008. 

The Board suggested that a water meter box be used to help solve the water timing issue and rip rock could be used on some hills to control erosion.  It is imperative that the HOA needs to know how much water is used. 

Community "Walk Around" – Gene McGaughey
Mr. McGaughey reported that the Board went on a community walk around.  The major problem found was the wood trim was drying out and needs to be resealed.  They completed the South area of the community.  The next walk around covering the North area of the community will be March 15, at 1:00 PM.  The Board will meet at the HOA office.

Trash Collection Costs – Bernie Serek 
Mr. Serek reported that there are only two trash collection companies for our area.  The best deal that we could get was staying with Waste Management.  The rate will be $10/month.  When all home owners are billed at the $10 rate, a rate increase is likely. Two pick up days per week will remain in effect.  Bernie also reported that there is some confusion with homeowners.  Some think that trash collection is paid through their HOA dues or that their taxes to Pima County pay for the trash collection.  That is not the case.  All homeowners are to be paying for trash pickup.  An article will be provided in the next newsletter and on the website.  New homeowners will be provided with information to contact Waste Management to start trash pick up service.

New Bulletin/Communication Boxes
This will be moved to next month’s old business.  Lance Johnson will make a Lucite bulletin board.

South Gate Security Options – Jim Rusk
Mr. Rusk asked the question do we want to do anything regarding the South Gate since that would make the difference on the options.  Discussion was held regarding the advantages and disadvantages of the gate and the primary purpose of the road.  It was decided that Mr. Rusk should contact the Border Patrol and Waste Management and investigate the option of getting a motorized gate.

New Business:
Newsletter – Lucinda Walter for Suzy Dei
The Board decided to compile a newsletter.  The newsletter would be mailed around April 1^st and the deadline for any articles would be March 15^th.  All committees should have articles.  Homeowners are encouraged to provide articles and to email them to Ms. Dei or Mrs. Walter.  This newsletter will be mailed to only the homeowners that have indicated that they would like the print version.  The newsletter will be posted on the website.

Purchase a Shredder

MOTION:  Motion was made by Jim Rusk and seconded by Paul Walter to purchase a 10 horsepower shredder with tow kit for $671.42.  After discussion the motion was tabled until Ms. Armenta could check out the option of renting and also the brand of the shredder.

New Power Lines in the South
Surveying has begun for the installation of 25’ high structure power lines that will eventually furnish power to Canoa Ranch Development.  Mr. McGaughey will find out more information and report on our options and what can be done.

Membership Open Forum
A homeowner expressed concern about the rough frontage road by our entrance.  Since the HOA is not responsible for that area it was suggested to complain to the Arizona Dept. of Transportation.

Adjournment

MOTION:  Motion was made by Dick D’Angelo and seconded by Carl Sparfeld to adjourn the meeting.  Motion passed.

The meeting was adjourned at 4:15 P.M.
Lucinda Walter, Office Manager 

(These minutes are subject to approval at the next board meeting, April 4, 2006.)

The Springs Board of Directors Meeting
UNAPPROVED  MINUTES
February 7, 2006 – Fiesta Room

Attendance - The following board members were in attendance:  Pres. Gene McGaughey, VP Mary Yager, Secy. Suzy Dei, and Committee Chairs Dick D’Angelo, Henny Armenta, Jim Rusk, Carl Sparfeld and Bernie Serek.  There were 31 people in attendance including board members.

Call to Order – President Gene McGaughey called the meeting to order at 2:00 PM.  The Secretary announced that there was a quorum in attendance.  The agenda was approved and copies were passed out to those in attendance.  Gene also distributed a page from the Community Associations Institute entitled “Rights & Responsibilities for Better Communities” and stated that this board will be following the policies and procedures as set forth in this document.  Also, Gene commented that the questionnaires that had been returned along with ballots are being compiled and that a report would be forthcoming in the next newsletter.  The newly elected officers introduced themselves and gave a brief history.

Secretary Report – Suzy Dei
A request was made from the audience that the minutes of the January 5 Board of Directors Minutes be read aloud.  The secretary complied.  Gene pointed out that this is the last time minutes would be read at a meeting,  because there is ample time and exposure of the minutes for people to read them before the meeting.  The January minutes were accepted as presented.

Financial Report – Gene McGaughey
Gene presented the financial report for Paul.  Total assets are $339,800, equity is $339,800, of which $186,314 is January 2006 income.  It was pointed out that $42,000 was transferred to the Reserve Fund for 2006.  There are still 4 people who have not paid 2006 dues.  A second late notice was sent out on Feb. 1 with a $75 late fee assessment.  If not paid by the time Paul returns, these will be turned over to our attorney for collection.  The report will be filed with the minutes.

Committee Reports:
Architectural Review – Dick D’Angelo
Dick reported that Ron Shafer has turned over the files.  They have received seven requests and five have been approved and the other two have been dealt with also.  Previous requests regarding tree trimming were given to Grounds Committee.  Trimming on private property were retained by ARC for further discussion.  Dick reported that a realtor sign problem was resolved.  Signs are only permitted during an open house with a maximum of three times per week.

Streets & Building – Jim Rusk
Organizational committee meeting had been held.  Committee members include Mikio & Phillis Hiraga and Russ Beale in addition to Mike Kearns (will assist as needed) and Jim Rusk.  Jim had been in touch with Joseph Casadei of TEP regarding streetlights, all of which are currently functioning.  Jim reported that he will be attending a February 16^th meeting regarding the Anza Trail/Canoa Ranch project and how it will impact the south and east borders of the Springs.  Also, it was brought up that there are several large cracks in the walking trail that need to be repaired.  Jim and Mike will look into this.

Grounds – Henny Armenta
Henny reported that the application of pre-emergent was finished and that north end of walking path has also been sprayed with pre-emergent.  Additional spraying will be needed in July or August 2006.  High Desert Landscaping has been hired to maintain common grounds and irrigation systems.  Common grounds area has three issues that are receiving immediate attention:  Tree pruning on Comica; Pruning on Crystal Street berm trees and bushes; and the back side of Calle Viva – dead trees need to be removed and area needs to be cleaned as well as irrigation repair is needed.  Completion of the front entrance is scheduled to occur after installation of the fountain.

SRS – Gene McGaughey
Gene reported that the SRS Master Association meeting will be held at The Springs on February 15, 1:30 in the Fiesta Room.  Absentee ballots were handed out and requested that those in attendance sign them and hand them back to Gene.  Also, Gene encouraged everyone to attend this upcoming meeting.

Social – Mary Yager
Mary reported that the Pot Lucks and Meet & Greets are going along very well and thanked Bill and Kay Perry for their efforts.

Light Bulbs – Harold Moberly
Harold reported that all is well.  He recently spent $46 to purchase yellow bug light bulbs – 40 watt bulbs instead of the smaller wattage due to the great savings in cost.  These are not amber lights.  (NOTE: The sensors for these lights are under each utility box.)

Unfinished Business:
Gatehouse Water Feature – Richard Olson and Wolf Run Commons Committee – Milo Weingart were both tabled until the next meeting when both Richard and Milo are in attendance.

Dogs in Picnic Park – A letter from a resident on Camino Comica who requested permission to walk her dog on the grassy park area which is used for picnics was discussed.  It was decided that the board would send her a response which does not deviate from current policy that dogs are not allowed to use this park as their toilet.

New Business:
Bylaws – Mary Yager
Since the Sate of Arizona has made so many changes this year, our current bylaws will have to be amended (so will the CC&R’s).  Mary said the first committee meeting will be on Feb 21 at 2:00 PM at her home.  Bill Gaffney, Lance Johnson, Lou Schulist, and Dale and Joan Traylor will be on this committee.

Blue Fox Committee – (south berm under the power lines in back of Blue Fox)  Lance Johnson reported three goals are: 1) Evaluate what is going on and make suggestions what to do, 2) Establish a water policy and 3) What happens with run off?

All standing committees that write to Homeowners are to be sure to have Membership Rights Statement included with any correspondence.

Community Walk Around Date – March 1 in the afternoon.  There is a walk-around inspection done by the board once in the Spring and once in the Fall.  All board members are requested to meet at the bulletin board by the front gate for this inspection tour.

Spring Garage Sale – Bill Perry has requested permission for a community-wide garage sale to be held from 7-11 AM on Saturday March 4.  Board approved this request.  Bill will put up flyers and residents may contact him directly for participation.

Grounds/Parks Clean-Up – Previously scheduled for March 4 will be rescheduled for March 11 so it does not interfere with the garage sale activities.

Front Gate Operation - Question is, do we want to keep the gate as it currently is – open from approximately 4 AM to 10 PM or do we want to leave it open all the time?  Consensus was that since this is billed as a “Gated Community” it is best to leave the gate as it is because the resale value of our homes is greater in a gated community. 

South Gate - Discussion ensued about the lack of any gate at the south entrance where illegals seem to congregate and suspicious vehicles are often spotted. 

MOTION:  “That the Streets Committee (Jim Rusk) look into the possibility of putting up some posts with a chain across to limit access to this open road at the South Gate area into our development.”   Moved by VP Mary Yager and seconded. Motion passed.

Entry Signage – Dick reported that the State of Arizona Dept of Transportation has the right to remove any signs that are placed out in front by the road.  Also, Pima County’s easement can come within 300 ft. of the expressway – which is halfway in from the street.  Our policy states that there are NO SIGNS permitted out in front by the front gate.  It is okay, however, to put a sign up at the Y on GVR property.

Walking Path – Dick wanted the walking path opened back up to bicycles.  This was not agreed upon by any of the board members and the policy was left as it currently is:  No bicycles or motorized vehicles are allowed on the walking paths.

Trash Collection – Bernie has talked with Waste Management and found out that not everyone in the Springs is paying the same fees for garbage collection.  But, Waste Management is working on getting everybody standardized.  We should have been paying $10/month.  As soon as everybody is on the same rate scale, then Waste Management might increase the rates.  Board asked Bernie to research prices among other carriers to see if we are, in fact, getting a good deal.  Some homeowners are under the misconception that trash fees are taken out of taxes paid.  This is WRONG – trash fees are each homeowner’s responsibility.  It was also pointed out that animals and birds have been getting into plastic garbage bags and homeowners need to be more diligent – perhaps put their garbage in a heavy plastic garbage can.  Also, many homeowners put their garbage bags and cans on the sidewalk making it an obstacle for those wishing to walk on the sidewalks.  NOTE: Garbage bags and cans are to be placed on the owner’s property – NOT on the sidewalk!  It was suggested that we put an article in upcoming newsletter covering these problems.

Name Tags for Welcome Committee - Carl suggested we purchase name tags and give them to new homeowners.  This was not considered an appropriate thing to do and the board did not pass this.

New Bulletin/Communication Boxes at Mailboxes and Nature Park Entrances – To purchase a weatherproof bulletin board, it would cost $3,500.  This is too much money to purchase  6 – maybe purchase one at a time.  Nothing was decided today.  Perhaps someone like Jeannie McGaughey could organize a committee to do this.

MOTION;  “That a committee be formed to pursue checking out sign boxes.”  Motion made by Secy. Suzy Dei and seconded.  Motion passed.

E-Mailing Board Minutes – It was suggested we e-mail board minutes to every homeowner for whom we have an email address.  Since you can get this information directly off the Springs website, and the fact that the board minutes are unapproved until the next monthly meeting, it was decided that it would not be feasible to email them out.

More Dog Signs – Bill Perry requested we think about purchasing more dog signs and place them around the new gravel parks.  It was decided not to put up more signs.  Pet owners SHOULD be responsible enough to pick up after their dogs!!

Pet Owners “Rock Garden” - Since Barbara Wolf had already left the meeting by the time this item came up for discussion, and the fact that this rock garden was her suggestion, it will be placed on the agenda for next month’s board meeting as old business.  Barbara will be asked to elaborate on her idea at that time.

Open Forum:
Water Fountain – Question came up as to our using recycled water when the new water fountain project is completed.  Yes, we will be using recycled water.  NOTE:  Bob Steindorff has contributed $2,400 toward this project and the balance will be contributed by the Springs HOA.

MOTION;  “There being no further business, move to adjourn the meeting.”  Motion made by VP Mary Yager and seconded.  Motion passed.

Adjourn - Meeting adjourned at 4:50 PM.

Suzy Dei, Secretary    (These minutes are subject to approval at the next board meeting, March 7, 2006.)

The Springs Board of Directors Meeting
January 5, 2006 - Fiesta Room 

The following board members were in attendance:  Gene McGaughey, Mary Yager, Paul Walter, Mike Kearns, Ron Shaffer, and Marge Hurst.

There were 28 people in attendance including board members. 

Gene McGaughey called the meeting to order at 1:00 P.M.   The Secretary announced there was a quorum.  No changes were made to the Agenda and Gene welcomed everyone to the meeting.   

Secretary Report –Marge Hurst
Marge reported two changes to the December minutes; one under Light Bulbs changing the 20 watt to 25 watt and the second changing the date of the Annual Meeting to January 10.  The December minutes were then approved as amended.

Financial Report – Paul Walter
Paul reported that we have $153,486.36 on hand.  He reviewed the items in the Report, noting that insurance was higher than planned but we have saved on water expenditure and have spent approximately $2,000 less than expected during the year.  The report was approved and filed with the minutes.

Paul stated that we have received HOA dues from about 400 of the residents.  After a 10-day grace period, late fees will be assessed.  If a homeowner has a problem with payment, they are encouraged to contact Paul and talk to him about it.

Paul brought up the subject of emailing between Board Members that might incur a violation of the law on Open Meetings if decisions are made prior to the public meeting.

Committee Reports
Nominating Committee – Mary Yager
Mary reported that she has volunteers to staff the tables and count the votes for new Board Members at the Annual Meeting.  We were reminded that we need to include our names if mailing in a ballet so that the crew at the meeting will know who has voted.  Cindy Misiewicz has had to resign as a candidate for the Board so the HOA would welcome anyone who might consider the post.  Nominations can be made from the floor at the meeting.

Architectural Review – Ron Shaffer
Ron reported that all is in shape to turn over the ARC committee responsibility.  He and Mike Kearns will work with the new people to enable a smooth turnover.

Streets & Building – Mike Kearns 
Mike reported no activity this past month.  A question was raised about the new flag policy as it applies to those flags previously installed.  It was agreed those are “grandfathered” and not under the new policy.

There was a compliment made about our great Xmas decorations this year put up by Deby and Ernie Cox.

Ron Shaffer asked if anyone knew of a product that could be used to maintain our streets rather than the black that was used this last time.  If so, let him know.

Grounds – Gene McGaughey
Gene said we are still looking for a Grounds Manager and have interviewed several candidates.  Comment was made that someone had dumped oil cans into the dumpster which is strictly illegal.

SRS – Gene McGaughey
Gene explained what the SRS Master Association is and said we would be voting at the Annual Meeting to approve their budget which will mean no dues required from our HOA. He discussed the emergency exits that have been planned for this area.

There was question about the need for gates at the entrance of the Springs (at a cost of about $1500 a year) and it was agreed to put this item on the Agenda for February’s Board Meeting.

Social – Mary Yager
Mary reported that the Pot Lucks and Meet and Greet events are being well attended. There has been a request to change the regular night from Friday but this cannot happen until 2007 due to full scheduling by GVR.

There was a suggestion to have free name tags provided to new homeowners and it was agreed to put this item on the February meeting agenda.

Unfinished Business
Gatehouse Water Feature
Gene McGaughey reported that work will be done for our new improved fountain at the entrance this January and February.

Gene announced that there will be an executive meeting after the Annual Meeting which is on January 10 at 9:30 AM.  He would like the newly elected members of the Board to attend and also the past Board Members so that there can be a smooth transition of responsibilities.

The new Policy Handbook will be available at the Annual Meeting and Paul Walter asked for volunteers to distribute the booklets that are not picked up.

Gene McGaughey thanked the Board for their work this past year.

Marge Burt distributed information concerning the GVR proposal to shorten the hours at the SRS Center.  She asked people to be aware of these activities.  The next GVR meeting is on January 24^th at 1:30 PM at Desert Hills.

Doug Kile gave a brief summary of the 2005 activities of the Santa Rita Beautification Committee.  An “island” has been planted at the entrance to the park off of Golden Lynx as a memorial of a past homeowner.  Anyone interested in donating a similar memorial for a loved one can contact Doug Kile.  The group is looking for guidance from the residents for ground beautification here in the Springs.  Mike Kearns thanked the group for all they have done.

There being no further business, the meeting was adjourned at 2:00 PM.

Submitted by Marge Hurst
These minutes are subject to the approval at the next board meeting, February 6, 2006.