THE SPRINGS BOARD OF DIRECTORS MEETING
May 2, 2005
 (Unapproved minutes) 

Board Members present: Gene McGaughey, Richard Olson, Mike Kearns, Paul Walter, Ron Shaffer, Mary Yager, Ann Markle, and Marge Hurst.  Others present:  approximately 34 homeowners present. 

Welcome and Call to Order:
President Gene McGaughey called the meeting to order at 10:03 A.M.  The proposed Agenda was approved.  Gene McGaughey welcomed everyone attending.   He announced that Floyd Parker has agreed to fill the current Board vacancy and introduced him.

MOTION by Gene McGaughey:  “To welcome Floyd Parker as a new member of the Board of Directors.” Motion was seconded and approved.

Gene McGaughey thanked all the people who worked on the Newsletter, the Bi-law Committee, Lou Schulist for the “doggie” signs and the Shangri La group for all their work.  Doug Kile explained the purpose of the Shangri La beautification committee.

Gene McGaughey talked about the issues addressed at the Legal Seminar that he attended.  They included changes in proxy voting, procedure for removing Directors, collection of delinquent fees and other items.  He discussed these issues and said he and Paul Walter will work on updating documents as needed.

Gene talked about HOA policies and stressed the importance for everyone to read and understand these policies which are on  the Springs HOA website.    

The April 4 HOA Board meeting minutes were amended to spell Bethia Daughenbaugh’s name correctly.  The amended minutes were approved.

Treasurer’s Report:
Paul Walter reviewed the financial report for April showing $235,224.08 in total assets (attached).  The Reserve Account now has $130,732.80 (Reserve Account and the Savings World Savings CD).  We have obtained Workers Comp Insurance for the Office Manager and the Grounds Keeper.  There are still two people who have not paid their fees and these two bills have been turned over to the attorney for collection.

Architectural Review Committee:
Ron Shaffer announced we have a new source for paint to be used at the Springs.  This is DRG Paint Supply, 125 S. Calle De Las Tiendas (625-0881).  He reported that the ARC Committee has received 24 requests and 2 complaints.  All requests have been approved.  He reviewed the status of the letters regarding violations to the CC&R’s in 2004.  He spoke of the 107 letters sent out 2/21/05 for non -compliance of rules of which 98 people have responded.  The Committee hopes to contact some of the people who have not responded to get some action prior to sending a second letter threatening action.  In response to a question from a Homeowner, Ron will put the name of the correct paints for metal gates on the list on the Springs website.     

Streets and Buildings:
Mike Kearns said he and Ron have sprayed for weeds.  He said the work is almost done on the gatehouse and tower.  Volunteers have painted the metal fences on the south side.  He plans to apply a coat of sealer to the south path to the park.  A stop sign was replaced and a streetlight replaced.  He spoke of the need to install signs at the front of the entrance to indicate the clearance for large trucks.  He   advised all homeowners to only hire trucks that will fit under the gatehouse and wants to post signs indicating maximum height.  The Board approved this action.  It was suggested that perhaps the wording on the current sign at the entrance should be brought up to date.

Grounds:
Richard Olson reviewed the Grounds Committee activity.  He reported there have been security problems with the storage shed and they are addressing this.  They are continuing to deal with the irrigation system and Herman Shairer is helping with this endeavor on the south end.  Our groundskeeper is spending about 80% of his time dealing with this issue.  The weeds are also a problem and the contractor is going to redo the treatment.  We will work on the grass areas to be changed to desert landscaping after the grass has reached a point where it can be eradicated. 

Doug Kile with the SLC talked of the proposed plan to redesign the entrance area.  Pat Johnson, with the committee, has provided a design that she reviewed with the group.  This plan will be divided into two phases over two years and a cost breakdown was included.  Volunteers from the SLC committee will be doing most of the labor.  There was discussion about various aspects of the plan, some questions about the fountain, which were answered and then the plan was generally accepted and approved by the group.  It was agreed that this improvement with the opening of the arch will enhance the value of our property. 

By-Law Changes:
Floyd Parker explained the need for changes in the By-Laws regarding the CC&R definition of a quorum.  He distributed a document explaining the exact changes and including the proposed Ballot.  This will be mailed to the homeowners prior to a special “one issue” meeting to be held at 9:30 A.M. June 29th in the Springs.   This action is necessary to change our quorum requirements from 50% + 1 to 20%.

MOTION by Floyd Parker:
“The Board of Directors approve these documents to be sent out on June 1 for resolution on June 29” Motion was seconded and passed.  Gene McGaughey thanked the committee for their good work

Tree Policy Committee:
Ann Markle will be chairing a committee to rewrite our tree policy.  She will be having a meeting this Thursday, May 5,  and asked for input from homeowners, in writing and delivered to the postbox at the office by Thursday, with suggestions of changes if needed to this policy.   

Weeds and Sundry Committee:
Gene McGaughey explained that the function of this committee is to address violations to the CC&R’s dealing with weeds.  The committee has sent out 60 letters for weeds and sidewalk overhangs.   A question of wildflowers was raised and Gene said wildflowers are flowers as long as they are blooming, after that they are weeds.

Social Committee:
Mary Yager announced that in June and July the “Happy Hour” would not be held.  She asked for help on the Pot Lucks in July and August.  There were several tentative volunteers.

Light Bulb Committee:
Harold Moberly said he has replaced 52 light bulbs recently. 

Unfinished Business:
Gene McGaughey asked about the need for a sign regarding grounds vandalism and it was agreed it is not necessary.  It was decided that a sign  “No Dumping” is needed near the dumpster.  Richard Olson suggested it be in both English and Spanish.

MOTION by Paul Walter:
To install a “No Dumping” sign near the dumpster. Motion was seconded and passed.

New Business:
There was a discussion about when we would have Board Meetings this summer.  It was decided to go dark June and July.

MOTION by Paul Walter:
“We will not hold a regular Board Meeting in June or July” This was seconded and passed.

A sample of the second generic letter to be sent out to homeowners who are violating the CC&R’s was reviewed.  Gene McGaughey explained the need and asked that this letter to be approved.  It was suggested that we add the wording, “plus a service fee” to the sentence ending with “forward the cost to you.” 

MOTION by Paul Walter:
“To accept the second letter as amended.”

Cindy Misiewicz suggested that we include a picture of the violation with the second letter.

AMENDMENT TO THE MOTION by Paul Walter
“We include a picture of the violation with the second letter.”  Both the Motion and the Amendment to the Motion were seconded and approved.

Mike Kearns talked about the speed bumps at the entrance which are unsatisfactory.  They are not reducing speed and are hard to maintain.  It was suggested that rumble strips might be more effective.  Ina Sickels agreed to prepare and distribute a document to ask all those coming into the Springs to slow down.

MOTION by Mike Kearns:
“Remove the speed bumps at the entrance to the Springs.”  Motion was seconded and passed.

There was talk about the increased usage of the back entrance and it was agreed that at present no action was possible since we need  an emergency exit.

Gene McGaughey discussed the restriction of bikes in the park from a Motion last month.  He has received a lot of negative input.  After some discussion, it was agreed to obtain international signs indicating No Bikes.  Mike Kearns will look into obtaining 3 signs.

The necessity of having 2 signatures on HOA checks was discussed because this will lower the cost of the bond that we are required to have according to the CC&R’s.  Gene said he would furnish Paul with information regarding this. 

Better Information bulletin boards have been requested and Mike Kearns will research this for inclusion in the 2006 budget.
Paul Walter said the Reserve Committee will be meeting to review items and bring the document up to date.

Adjournment:
Meeting was adjourned at 12:50 P.M.

Submitted by,
Marge Hurst, Recording Secretary

These minutes are subject to approval at the next Board meeting, August 1, 2005.

THE SPRINGS BOARD OF DIRECTORS MEETING
April 4, 2005
(Unapproved minutes)

Board Members present: Gene McGaughey, Richard Olson, Mike Kearns, Paul Walter, Mary Yager, Ann Markle, and Marge Hurst.
Others Present: There were approximately 16 homeowners present.

Welcome and Call to Order:
President Gene McGaughey called the meeting to order at 10:00 A.M. He announced that Wally Cookson has resigned from the Board for health reasons. Gene expressed our appreciation for all the direction and work done by Wally during his tenure on the Board as Grounds Chairman. Richard Olson has agreed to take on the chairmanship of the Grounds Committee. Gene asked again for people to volunteer. We need help on many of the committees.
Gene said there has been vandalism in the Springs of people pulling up newly planted cactii. This is a problem that needs to be stopped. The Board will prosecute to the extent of the law.
There will be a Legal Seminar on April 16 being presented by our lawyer, Carolyn Goldschmidt. Gene asked any member of the Board interested in attending to contact him after the meeting.
Gene announced that Harold Moberly has agreed to chair the Light Bulb Committee.

The March 7 HOA Board meeting minutes were amended in the following way. In the Grounds report, it was changed to read, “… saving the HOA approximately $1,400. … We no longer have Weedbuster; and Burr Positive Exterminating will spray semiannually for a savings of over $14,600. Dennis Cooker… will be handling the work previously done by Aztec whose $15,000 contract is cancelled.” The amended minutes were then approved.

Treasurer’s Report:
Paul Walter reviewed the financial report for March showing $240,992.55 in total assets (attached). This includes the expense listed under Reserve year-to-date of $19,617.83. Two homeowners have yet to pay their dues.

Newsletter:
Marge Hurst reviewed proposed articles for the Newsletter and announced that we hope to have the issue out by the 18th of April. Contributors to the publication need to have their items into Marge by Monday, April 11.

Architectural Review Committee:
Mike Kearns reviewed the status of 104 letters sent out regarding violations to the CC&R’s. Sixty four people have responded. Mary Yager will be assist Bethia Daughenbaugh in sending out the 2nd letter to those who have not responded. Mike reviewed the tracking list of ARC requests and complaints. He announced he has found a new local source for paint for our homes, DRG Paint Supply, 125 W. Calle De Las Tiendas (625-0881).

Streets and Buildings:
Mike Kearns announced that work on the gate house and tower is complete. This includes the original contract plus the elimination of an existing bee hive and paint on the wall along the frontage road for a total of $15,589. Mike suggested we replace the damaged grass with desert landscaping. He and Ron Shaffer will be spraying the Springs path and sidewalks for weeds during the coming weeks.

Grounds:
Richard Olson reviewed his report (attached) on the Grounds Committee activity. He reported that work has been done on the watering system, and the current plan is to continue identifying these water problems and correcting them this year. We have lost several trees due to breakage in the system. He said he will work with the SLC to repair the Springs entrance. Richard will also work with the golf course people to correct an erosion problem and address a mosquito problem. Maps of the property need to be obtained and Quarnig Dorian agreed to work to get them. Several homeowners asked about watering near their homes and Herman Schairer volunteered to help with this problem.

HOA Insurance Coverage
Joe Barton has completed an investigation he and Richard Olson have done concerning our Insurance coverage. There are several areas that need to be changed (see attached). He will pass the paperwork on to Gene to start the process. Both our By-laws and insurance coverage need adjustments.

West Blue Fox Road Sound Wall & Screen
Joe Barton reported on the results of checking into problems of the sound wall and screen on the south side of the Springs. Repair and painting are needed. Mike Kearns suggested the similar fence along the Frontage road be included in the painting.

MOTION by Paul Walter: The Board allocates $300 to repair and obtain paint (which will be applied by volunteers) to solve this problem of the sound wall and screen on the south side of the Springs.
It was suggested that all homeowners on adjoining property be contacted to agree to this solution.
Motion carried.

Weeds & Sundry, ARC Sub Committee
Gene McGaughey presented the Board with a proposed generic letter (attached) to become the standard format to be used when informing homeowners that changes are required to conform with the CC&R’s. Mike Kearns suggested that 14 days be the response time for weed problems.

MOTION by Paul Walter: The Board will use this form letter when enacting enforcement policies in the CC&Rs for all violation notices.
Motion carried.

SRS Master Association:
Ann Markle reported that a survey is in process to determine who owns the path by the water tower between the Greens and the Springs. The arbitration hearing of the person injured on this path resulted in no award for the Plantiff. Gene McGaughey said he has contacted the GVCCC regarding a sound barrier along the Frontage Road and they have invited him to come and meet with them about it.

Unfinished Business:
We still do not have a person to do a financial review of the Springs. Gene McGaughey will follow up on this.

Gene asked the Board for approval of a policy to do regular inspections of the Springs for violations to the rules and regulations (CC&Rs).

MOTION by Paul Walter: A quarterly inspection will be made of the Springs to identify violations of the CC&R’s .
Motion passed.
Anita Row offered to help with this.

New Business:
Gene McGaughey will compile a list of possible candidates to obtain a new Board member. It was agreed that a member of the Board need not be a full time resident.

A change in our by-laws is needed to address the issue of the number required for a quorum. It was decided to have a special meeting at the end of June to resolve this (before proxies are outlawed).

Paul Walter said a new directory has been put on our Springs website under “Reach Us” for people to download. It was decided to distribute hard copies to Block Captians and Board members. Homeowners wanting to have a hard copy can contact the Springs office and obtain one for a nominal fee.

Gene McGaughey discussed the CC&R requirement for homeowners to arrange for care of their property when they are away for a period of time. We need to have these names on file in case of problems.

A By-Laws Committee of Joe Barton, Mikio Hiraga and Lou Schulist was formed. They will address changes needed in our By-laws, (relating to insurance, proxies and identified property managers for absent homeowners). The committee will talk to Bob Steindorff about this.

The issue of future changes in the commons between Golden Lynx and Wolf Run was discussed and it was agreed that a group is needed to survey the homeowners and put together 3 or 4 alternative proposals to recommend to the Board. Ellen Hummel volunteered to help. It was agreed that the composition of the group should reflect the entire Springs.

Gene McGaughey talked about signs needed to enforce proper use of the walking path in the park.

MOTION by Richard Olson: The Springs policy will be that we have our park path be for walking only, no bicycles or roller blades, and signs will be posted at each entrance.”
Motion passed. Joe Barton said he would look into finding inexpensive signs.

There was a discussion about preventing dogs from using the picnic park to relieve themselves. Gene McGaughey will place “No Doggy” signs in the park.

MOTION by Paul Walter: It is the Springs policy that the Picnic Park is not to be used as an area for animals to relieve themselves.
Motion passed.

Paul Walter warned the Board about using the email to conduct HOA business. All Board business must be done in an “open meeting” with minutes taken according to Arizona law.

Adjournment:
Meeting was adjourned at 12:30 P.M.

Submitted by,
Marge Hurst, Recording Secretary
These minutes are subject to approval at the next Board meeting, May 2, 2005.

THE SPRINGS BOARD OF DIRECTORS MEETING
March 7, 2005
 (Unapproved minutes)

Board Members present: Gene McGaughey, Richard Olson, Mike Kearns, Paul Walter, Mary Yager, Ron Shaffer, Wally Cookson, Ann Markle, and Marge Hurst.

Others Present:  There were approximately 25 homeowners present.

Welcome and Call to Order:
President Gene McGaughey called the meeting to order at 10:05 A.M.  He asked if there were any additions to the Agenda.  Mike Kearns asked that two additional committees, Environmental Awareness Committee and Maintenance Committee, be added to New Business.

Gene announced that the next Annual Meeting will be held on January 10, 2006.

Gene thanked everyone who responded to the survey distributed concerning park conversion to desert landscaping.  To date, there have been 38 responses with 26 agreeing, 4 no opinion and 8 disagreeing (3 would agree if certain criteria were met).

Quarnig Dorian asked about monies spent for the recent road resealing and wondering if others, not living in the Springs but sharing these roads, contributed.  Paul Walter assured him that both Dorn and the real estate office were included, each paying the same amount as a homeowner in dues to the HOA.

The February 7, 2005, Board meeting minutes were amended and then approved.

Treasurer’s Report:
Paul Walter reviewed the financial report for February showing $263,806.97 in total assets (attached).  Three homeowners did not pay their dues and the collection was turned over to our attorney.  Currently only one, plus a portion of one, are remaining to be paid.  Paul mentioned an error on a single home made by the Assessor’s office in our recent 2005 assessment  and he is taking care of this. 

Paul recommended that  large expenses be approved by the Board before being spent even if they are in the budget.  Motion by Paul Walter: “Any new, non-recurring expense exceeding $250 must be approved by the HOA Board.” Motion carried.

Richard Olson suggested we consider the advisability of having two signatures on checks written by the HOA since this is the common practice.  It was agreed to discuss this at the next meeting under New Business.

Before going on to Committee Reports, Gene McGaughey urged all the homeowners at the meeting to consider volunteering because our present committees are greatly overworked.

Architectural Review Committee:
Ron Shaffer reported that the ARC had received 13 requests this past month and 12 have been approved.  The Committee surveyed the Springs for violations to the CC&R’s and sent out 98 letters asking homeowners to come into compliance.  Most letters were regarding stain on the wood beams.  There was discussion about having the HOA store a supply of wood stain to be used by homeowners but this idea was decided to be unfeasible for many reasons.  It was agreed responses need to be in writing since the phone calls which the letters have generated have been a great burden for Ron and Mike Kearns.  Ron asked for volunteers to help on this project.

Streets and Buildings:
Mike Kearns reported that the work on the front tower has commenced with sand blasting and spray cleaning.  It was apparent that the water from the fountain has caused some of the damage.  Some damage has occurred on the grass due to the soggy soil and heavy equipment.  He suggested this is an opportune time to convert this small portion of grass to desert landscaping.  Mike, after polling for opinions, has made the decision to stay with the lighter sage green on the iron gates and fence.  Mike was applauded by the group for all his work in getting the tower entrance work started.

Grounds:
Wally Cookson said new rock on the picnic park has been spread by the volunteers from the SLC and others, saving the HOA approximately $1.400.  He spoke of activities concerning erosion, weed control and maintenance.  We no longer have Weedbuster and Burr Positive Exterminating will spray semiannually for a savings of over $14,600.  Dennis Cooker, our independent contractor, will be handling the work previously done by Aztec whose $15,000 contract is cancelled.  New equipment is now being purchased for maintenance and mowing the grass and weeds in common areas.  Wally said they will be in contact with the Golf Club concerning runoff on the north end of the Springs.  We need to identify the boundary lines and find out if any of the wash belongs to the County.  There was a discussion concerning cacti extending over sidewalks and this will be investigated. 

Grass Park Conversion:
Richard Olson reported on the conversion plans for the 3 areas proposed to be changed from grass to desert  landscape (Proposal attached).  The committee recommends that the irrigation be halted, herbicide applied and gravel be laid to match other similar desert areas here in the Springs.  This will result in a $30,000 savings each year starting in 2006.  It was deemed that CC&R Section 11.5 was not applicable since the use of the area is not changed and it will just be different landscaping. 

Motion by Paul Walter:   “We accept the proposal of the Committee and ask it continue the work to convert the 3 areas to desert landscaping.”   He said it would be within the tolerance of the budget.  There was discussion about specific design details, i.e. providing mounds, cacti, paths, and it was agreed that this would be done as soon as possible.  Doug Kile asked that the rock be a muted, darker shade.  Motion carried.

HOA Insurance Coverage:
Joe Barton gave a report on HOA insurance coverage.  The By-laws and CC&R's have been reviewed and it was found we are not in compliance (see attached).  We will need to amend the By-laws and make adjustments to our insurance package.  Workers Comp is recommended for our Gardener and Office Manager.  The CC&R's require a Fidelity bond.  To summarize, it may mean an additional $1,000 a year.

Motion by Paul Walter:   “We accept these recommendations of the Insurance Committee and enable them to move forward on the insurance requirements.”  Motion carried.

Social:
Mary Yager reported that the Pot Lucks and Happy Hour events are enjoying a big success.

SRS Master Association:
Ann Markle reported no activity by the SRS Master Association except they are working on disbanding.

Unfinished Business:
Mike Kearns talked about whether to repair and repaint the fence and wall on the south side of the Springs beyond Blue Fox.  It was decided that Joe Barton, Harold Moberly, and Lance Johnson would form a committee to look into this problem for a solution and report back at our next meeting.

Gene McGaughey announced that Malou Nelson will be doing a financial review of the HOA.  

New Business:
Since the meeting had extended into the afternoon, it was decided  the Board would address  New Business items on the agenda at April’s meeting. Topics will be:  Casa Care, Light bulbs, Tree policy, proposed  Environmental Awareness and Maintenance Committees.  Harold Moberly offered to Chair the Light bulb committee.   Paul Walter asked that we include discussion of a new up-to-date directory for homeowners.  

Adjournment:
Meeting was adjourned at 12:30 P.M.

Submitted by,
Marge Hurst, Recording Secretary

These minutes are subject to approval at the next Board meeting, April 4, 2005.

THE SPRINGS BOARD OF DIRECTORS MEETING
February 7, 2005
 (Unapproved minutes)

Board Members present: Gene McGaughey, Richard Olson, Mike Kearns, Paul Walter, Mary Yager, Ron Shaffer, Wally Cookson, Ann Markle, and Marge Hurst.

Others Present:  There were 26 homeowners present.

Welcome and Call to Order:
President Gene McGaughey called the meeting to order at 10:30 A.M. and welcomed the new Board members and homeowners present.

Gene talked about the Community Associations Institute Conference that he and several members of the Board attended.  This is an organization to provide HOA’s with the best and most cost-efficient way to stay informed on community association governance and management.  Marge Hurst and Wally Cookson spoke of the sessions they each attended and information they had gathered.

Gene spoke of the format for the Open Forum for homeowners to give their input during the Board meetings.

The December 6, 2004, Board meeting minutes were approved as amended.

Treasurer’s Report:
Paul Walter reviewed the financial report for January.  As planned, $40,000 has been put into the Reserve Fund.   There are 5 homeowners who are in arrears for HOA dues.  A third notice has been sent to them which includes late fees.   If not paid, these accounts will be turned over to the attorney for further action.  The financial report was approved to be attached to the minutes and accepted for audit.

Architectural Review Committee:
Ron Shaffer reported on the ARC requests and said all had been approved except for two recent ones that will be inspected.  He also reviewed the status of the letters sent to homeowners this last year for violation of the CC&R’s.  Only 6 remain to be completed.  His report is filed with the minutes.

An inspection of the Springs is planned quarterly by the ARC Committee this year to maintain adherence to the Spring’s CC&R’s and spot any problems.

Streets and Buildings:
Mike Kearns reviewed 14 problems that have been addressed and worked on this past month.  His report is filed with the minutes.

There has been extensive work done obtaining estimates for the repair and painting of the gatehouse and surroundings.  An analysis of these findings was distributed.

A motion was made by Mike Kearns, and seconded, to accept the bid of Wiese Painting Contractors for $15,289.00.  This includes repair, new caps, paint, clean up, traffic control plus  painting the entry gate and fence, fountain, and under the roof; all with a 3-year guarantee.  Paul Walter suggested the figure be raised to $15,500 to cover contingencies.  Kay Perry suggested we look into turning off the fountain as its water spray may be affecting the structure. The motion to accept the bid and allot $15,500 was approved.

Richard Olson asked about seal coating the new access path at the south end of the park.  After some discussion, Ron Shaffer made a motion, which was seconded, to authorize $100 to get material to seal the walk. During discussion, it was amended to raise the amount to $200.  The motion was approved as amended.

Grounds:
Wally Cookson spoke of the activities of the Grounds Committee (report filed with the minutes).  There are problems with erosion in two places that need attention this year.  Extensive work has been done to obtain the best price for rock.  He has asked Dennis to make a survey of the irrigation system that needs to be repaired and rerouted.  Wally recommended that we purchase an ATV to haul items within the Springs.  He suggested   we discontinue the service of Weedbusters as he believes we can get the work done much cheaper by other means.  He recommended that we not renew the contract with Azetc as their service has been unsatisfactory.

Richard Olson, Vice Chairman of the Grounds Committee distributed a budget analysis spreadsheet showing the savings we can make with the recommendations suggested by the Grounds Committee.  With these savings, we should have enough money to start to turn the grass landscaping, which is expensive to maintain and environmentally wasteful, into desert landscaping in several of our areas.

There was a discussion on how to obtain feedback from homeowners about this proposed change in landscaping.  It was suggested a layout plan would be helpful to better understand what is proposed. 

Lucinda Walter asked to be kept informed about the status of Weedbusters and Azetc since she pays the bills.

Doug Kile, president of the Shangri La Club (SLC), talked about the club and its purpose.  A pamphlet will be published soon explaining the aims of this volunteer community group.  Presently they are working to beautify parts of the Springs.  Their projects will be with the approval of the Grounds Committee.  Anyone wanting to donate plants, please call Pat Johnson.

Later in the meeting, there was further discussion about the relationship between the SLC and the Grounds Committee, with the   emphasis being that the Grounds Committee must approve all proposed SLC projects and their plan for maintenance.

SRS Master Association:
Ann Markle reported that the Santa Rita Springs Master Association will have its Annual Meeting at 9:00 A.M. on Wednesday, February 16, in the Anza Room.  Homeowners are urged to attend because they will be discussing whether to disband the organization.

Old Business:
Gene McGaughey appointed Richard Olson and Joe Barton to determine if our current HOA insurance meets the minimum requirements: CC&Rs Article 16, By-Laws Article 4.12 and our groundskeeper (independent contractor/employee).

New Business:
Gene McGaughey asked to have the next Annual Meeting on January 12, 2006.  The Board approved this date.

A committee of Richard Olson, Wally Cookson, Paul Walter, Ann Markle, Joe Barton  and Doug Kile was appointed by Gene McGaughey to evaluate converting 3 parks from grass landscaping to desert landscaping, using CC&R's and By-Laws to determine if homeowners agree with this conversion.  We must find a way to do this within the Budget.

Marge Hurst asked that all articles being submitted for the Newsletter be turned into her by February 15.  Her email address is mhurst91189@aol.com

The need for an annual financial audit was discussed and it was suggested that we try to find a Springs homeowner with a financial background to volunteer for this task.

Lance Johnson spoke about the deterioration of the fence in back of his property which is needed to hide the unslightly and noisy water pumping station.  Gene McGaughey made a motion to paint and repair the south fence.  With further discussion, it was decided to belay the motion until we will have more information.

Ann Markle was asked to request the SRS Master Association to contact Pima County about building a sound wall along the east side of I-19 from Continental Road to one mile south of The Springs.  Also, to request the Mining Company and Water Company to sound proof their water pumps.

Gene McGaughey asked Ann Markle to provide an Action Database for the Springs Committee’s activities.

Adjournment:
The meeting was adjourned at 1:30 P.M.

Submitted by,
Marge Hurst, Recording Secretary

These minutes are subject to approval at the next board meeting, March 7, at 10:00 A.M. in the Fiesta Room.