The Springs at Santa Rita HOA

HOA Homeowner's Meetings Minutes - 2004 (Jan.-June)

Minutes of Special Board of Director’s Meeting June 22, 2004

The meeting was called to order at 1:30 P.M. by President Honmyhr Members present: Shaffer, Honmyhr, Carl, Huey, Cox, and Kearns.

Others present: Ed Bender

Announcements: President Honmyhr expressed the appreciation of the Board and the entire community to Dee Dee Carl for her past service to the Springs. Her work as a board member and service on numerous committees has made the Springs a better place to live. He reminded her that, “there would always be a place for her to serve anytime she was interested.”

Board Vacancy: Mr. Shaffer moved, seconded by Mr. Kearns that effective, Wednesday June 23rd, Mary Yager be appointed to fill the vacant Board position created by the resignation of Dee Dee Carl. Motion carried.

Reserve Study: Mr. Honmyhr and the board discussed the proposal of Association Reserves of Arizona to perform the reserve study for the Springs HOA. Mr. Kearns moved, seconded by Mr. Huey to have Mr. Honmyhr proceed with the Association Reserves proposal and get the study scheduled with the cost of $1710 and the 8 week turnaround option. This was the least expensive option. Motion carried.

Legislative Update: President Honmyhr gave a summary update of the legislative updates that will effect the HOA. Most noticeable will be the provision that allows dialog between homeowners and the Board prior to action being taken on items, annual examination of the financial records, conflict of interest disclosures, and extensive changes to the fine process. The Board agreed that they would address these issues at the upcoming meetings.

Adjournment: There being no further business, the meeting was adjourned at 2:30 P.M.

Prepared by Tom Honmyhr

THE SPRINGS’ BOARD OF DIRECTORS’ MEETING
3 May 2004 (unapproved minutes)

Board Members Present:
Mike Kearns, Tom Honmyhr, Paul Walter, Lee Huey, Ernie Cox, Ron Shaffer, Marge Hurst, Connie Fish and Dee Dee Carl.

Others Present:
Phil Gray, Dick Carey, Lucinda Walter, Gene McGaughey, Quarnig Dorian, Valerie Howard, Ed Hook, Milo Weingart, Bill & Jo Pittman

Welcome and call to order:
President Tom Honmyhr called the meeting to order at 10:00 A.M.

Announcements:
Some HOA Bills have been signed in Congress, and one concerns allowing homeowners to speak at HOA meetings. It goes in effect in the fall. We have moved the "public comments" up to the front of the meeting, so that residents can speak and not have to stay for the whole meeting, if they so desire.

Thanks to Mike Kearns and his team of volunteers for the great job they did on painting the utility boxes and fire hydrants throughout the Springs.

The board makes decisions all through the month and tries to do the best job for all members of the community. We try to respect the privacy and rights of everyone in the community and the board members would like to be treated the same way by the community.

Public Comments:
Dick Carey, Gene McGaughey, and Quarnig Dorian all commented on allowing a range of colors of the homes in the Springs.

Gene McGaughey thanked the board for their dedication and commented about how the Springs looks better every day. Ernie Cox thanked Gene for volunteering on the projects.

Ed Hook thanked the board for all they are doing. Also commented on the colors of the homes.

Secretary’s Report - Dee Dee Carl
Paul Walter objected to a couple of sentences in the 1 March 2004 report. Therefore, the following sentences are to be deleted from that report. " We need to take 20% off the top of our income from dues each year and put it into the reserve fund to cover these expenses. This would be $28,000 a year." They were merely suggestions or examples of what could be done and have not been implemented. A motion was made and seconded to approve the minutes as amended. Motion passed.

We are hoping to get the next newsletter out some time in June.

Treasurer’s Report - Paul Walter
Total current assets as of 4/30/04 are $198,026.06. The biggest expenditure in April was $20,308 for the street resealing. A motion was made and seconded to accept the report as written. Motion passed.

Streets & Buildings - Lee Huey
The street coating work is finally done, and should last for a few years. The damage done by garbage trucks was supposed to be repaired last Friday. However, they missed a couple of spots.

The new speed bumps are now painted white for more visibility. There still needs to be something else added to make them more visible during the day. Night-time visibility is still questionable because the overhead lights in the gate house are burned out and need replacing. A suitable ladder is needed to reach the lights.

Mike Kearns suggested using gravel to fill the large spaces between the corner curbs and sidewalks. He also helped install it. This looks like a good solution to the separation problem.

Thanks to Mike Kearns and his volunteers for painting the utility boxes and the fire hydrants.

There have been more complaints about the street sweeping service. Maybe we should consider reducing the frequency of the service to every other month or less. Our streets are not as dirty now, since most of the construction is done. The board needs to decide on this.

We’ve had several malfunctions in the operation of our front gates. Signal Gate Co. was informed each time and made repairs. Hopefully, they’re working correctly now.

Recent windstorms have damaged the stop sign/street sign combination at the corner of Golden Lynx and Blue Fox. Replacement parts will be ordered. Some other signposts are still the lightweight-type and should be replaced. Lee will look and see which ones should be replaced and bring his recommendation to the board at the next meeting.

Architectural Review - Ron Shaffer
There are still a few problems outstanding. One concerns illegal shutters; another concerns barking dogs and a fence. Letters have been sent to the owners. An executive session will be held following the meeting to discuss fines.

Most other requests have been pretty straightforward and have been approved or are being investigated.

Grounds - Ernie Cox
The front entrance was re-graveled and cleaned up.

Thirty-eight (38) weed letters were sent out last week.

Two letters were sent requesting payment to residents who asked that trees be cut down in the common areas.

The Border Patrol continues to drive through our area looking for illegals. They drove a truck along the walking path, and tore up the wash Bob just graded, and almost a hit a woman walking her dog. They have been reported to BP administration.

We paid to have the dumpster changed to a locking one because residents are putting their own garbage in it. It is for the groundskeeper’s use only. The residents were notified not to use the dumpster.

Groundskeeper complains that residents are dumping yard waste over their walls onto common grounds, and then he has to remove it. Residents can put the yard waste in garbage bags or boxes and it will be taken by the trash company. Also, someone is putting cacti they don’t want all over the parks, and the groundskeeper has to remove it.

Access to the walking path from Wolf Run and how to finish it was discussed. Bob Steindorff has said he would pay half of the cost. Lee Huey made a motion to pay up to $3,000 to pave the entrance to the park off of Wolf Run Road. Ron Shaffer seconded the motion. Motion was approved.

Old Business: - Tom Honmyhr
Planning Committee has been busy coming up with a list of projects that need to be done.

Mike Kearns and Tom Honmyhr attended the Reserve Study meeting in Tucson and found it very informative. There were 85 or 90 people in attendance. Tom said that homeowners will have to be involved in getting the study set up and keeping it going, if we decide to do it. We can try to do it ourselves or have a professional company set it up the first time. That will have to be decided upon. The website is: reservestudy.com if anyone is interested in checking it out. Notify Tom Honmyhr if you’re interested in helping on this study. Tom was asked to explain again why a reserve study is necessary. The purpose is to set aside money for street repairs, sidewalks, maintenance around the development, etc., so we don’t have to assess homeowners later when things need to be repaired or replaced. It is also a good selling point when selling your home, because people like to know they won’t be hit with assessments later on for street repairs, etc.

We need rules summary sheets for residents, outlining the rules that seem to be the most violated, and are very important for them to be aware of and to take into consideration when they move here, or want to make changes to their homes. We are open to suggestions on how to make people aware of these rules. People are given rules in their welcome packages when they buy their homes, but forget to check them before making changes to the outside, so they need to be reminded.

Mike Kearns reminded everyone to think about nominating themselves or others for board positions for next year.

The usage of the "resale board" was discussed. Realtors had been putting large notices on the board and were moving/removing other notices, for their benefit, so it was decided not to allow realtor notices. Milo Weingart presented his views on the "resale board" and thought that realtors should not be discriminated against in posting to this board. The board discussed this, and a motion was made and seconded to allow the realtors to post to this board for Springs’ homes only. Motion passed. A motion was then made and seconded that all signs on the board must be 8-1/2" x 5-1/2" only; must be dated, and will be removed after 30 days. Motion passed. Ron Shaffer said he would inspect the board periodically to insure the conformity of the notices.

We may need to put communication/bulletin boards near each of the six cluster mailboxes, so we could put board information in them and use the "resale board" for resale/rental notices. The cost of doing this will be investigated and reported on at the next meeting.

There will be no meetings in June and July, so the next meeting will be held in August, unless something warrants a meeting before then.

There will be a brief executive session following this meeting today.

Meeting was adjourned at 11:55 A.M.

Respectfully submitted,

Dee Dee Carl, Secretary

These minutes are subject to approval at the next board meeting, which is scheduled for 2 August 2004, at 10:00 A.M. in the Fiesta Room.

THE SPRINGS’ BOARD OF DIRECTORS’ MEETING
1March 2004 (unapproved minutes)

Board Members Present:
Mike Kearns, Tom Honmyhr, Paul Walter, Lee Huey, Ernie Cox, Ron Shaffer, Marge Hurst, Connie Fish and Dee Dee Carl.

Others Present:
Gail McCormack, Lucinda Walter, Gene and Jean McGaughey, Quarnig Dorian, Russ Beale, and V. J. Howard

Welcome and call to order:
President Tom Honmyhr called the meeting to order at 10:00 A.M.

Announcements:
There will be a brief executive session of the board following this meeting.

We had an unfortunate incident at the meeting last month in the public comments portion. A conversation degraded into a personal attack. The purpose of the public session is for residents to have an opportunity to talk about questions, problems, or suggestions concerning the welfare of the community and not for personal attacks, and is at the discretion of the board. We will discuss this later in the meeting.

Thanked Connie Fish for taking over the ARC last year when the chairman resigned.

Officer reports:
Secretary’s Report - Dee Dee Carl
Lee Huey wanted a couple of changes made to the 9 February minutes. Change "resided" to "presided" in the third announcement about Tom Honmyhr taking over as president. The other one was about a tree problem on Rambles. Delete the sentence, "The board will look at the tree and talk to the parties involved to see what can be done." A motion was made and seconded to approve the 9 February 2004 report as corrected. Motion passed.

Treasurer’s Report - Paul Walter
Total current assets as of 2/29/04 are $232,214.71. We always have a lot of money at the start of the year because of the dues collection. We are paying for electricity now, and we also have the new dumpster for groundskeeper’s use, so expenses will be higher. A motion was made and seconded to accept the treasurer’s report as given. Motion passed.

Three owners still have not paid their dues. This will be discussed in the executive session.

Committee Reports
Streets and Buildings - Lee Huey
We still have not received the streetlight contract from TEP. We did receive a bill for 51 streetlights, but we have 63.

Met with the representative from Concrete Done with Love for sidewalk and curb repair. He promised to complete the work before the road sealing begins. He also suggested a way to fix our curb/sidewalk separation problem and is going to send us some filler material we may be able to install with volunteer help.

Sunland Asphalt gave us a map that defines what roads will be recoated on what day. March 15 and 16, and March 22 and 23 are the dates the recoating is expected to be done, weather permitting. Plans are being made to provide residents with maps and info of what to expect during the road recoating. GVR was less than cooperative in assisting with people attending the Rec Center during the recoating. Classes are booked for those dates and could not be changed.

A request was received to have a speed bump installed between the exit gate and gate house for the safety of people entering/exiting the HOA office. It was also suggested that we remove the existing speed bumps. It was questioned whether we are allowed to move or remove the existing bumps, so we will need to check to see if the County, or State cares if we remove them. A motion was made to give the committee authorization to install a speed bump by the gate house to provide increased safety for people going to the HOA office and to do whatever is necessary with the existing speed bumps. Motion passed.

Lee presented some suggestions for changes to the parks. He thinks we should not approve any changes until we know what it is going to cost and see if it fits within our budget.

Lee presented an HOA Street and Sidewalk Use Policy for consideration by the board. It calls for homeowner responsibility for the area in front of their home when having landscaping or remodeling work done. A motion was made and seconded to accept the Policy as written to be added to the CC&Rs. Motion passed.

Lee also presented a revised CC&R Rules Enforcement Policy that was passed by the prior board. The following items were added or changed: In Step One: A copy of the letter will be provided to each board member, preferably by e-mail. The HOA office address and phone number shall be included in the letter for the homeowner to respond to if they wish. In Step Two: Policy should also state that the Warning letter will be sent by certified mail, not registered mail, with a signature required. In Step Three: the Policy should say the letter that describes legal action will also be sent by certified mail, not registered mail. Both Step Two and Step Three also include the e-mail notification and address and phone number clauses as stated in Step One. A motion was made and seconded to accept these revised Policy changes. Motion passed.

Architectural Review - Ron Shaffer
The following ARC requests were reviewed and approved:
Betty Echenique - landscaping in backyard. Front yard work is complete.
Purshina Patel - landscaping - wall around hot tub
Milo & Sally Weingart - build a wall in front of house
David Szidon - raise rear wall to 5’
Ferne Weingart - awning
Del Harsh - add a southwest item, 24"x20" above south window
Two homes on La Fonda have unapproved roll-up shades. Will be checked by the ARC.

Clarification was given about what things should be covered by the ARC and what things should be covered by the Grounds committee.

The "For Sale By Owner" signs will be handled by John Fitch. No one on the board wanted to handle them, so John Fitch will do it. Anyone who wishes to use one must pay $100 (cash or check) and will get $50 back when they return them.

Grounds - Ernie Cox
We had over 40 volunteers helping with the park clean-up on 21 February. Thanks to everyone who volunteered. It was a very successful day.

The Grounds Committee and the president have been discussing a list of several common grounds projects, including converting three of the grass parks to desert landscaping, sprucing up the front entrance, and the "meadow" on Wolf Run. It may be a while before any of these projected is started. The first project should be the front entrance.

The new dumpster is for the groundskeeper only. Homeowners and contractors are not authorized to use it. We may have to order another dumpster that has a locking lid, which will be an additional cost.

We continue to have problems with dog owners not cleaning up after their pets. Please clean up after your dogs. It’s rude and inconsiderate to your neighbors to leave messes on the sidewalk.

The person with two unleashed dogs has been photographed. A letter was sent to him and a copy of the pet policy. If he continues to walk them off-leash, we will have him cited by Animal Control.

Old Business:
Marge Hurst attended the meeting of the Santa Rita Springs Master Association. Work is progressing on the Abrego project across from Silver Springs.

The SAV Neighborhood Watch Annual Meeting will be held at Desert Hills Social Center on 2 March at 9:00 A.M. Everyone is invited to attend. We have not received the Neighborhood Watch signs from the SAV.

New Business:
The computer in the HOA office is antiquated (1999 HP model) and needs to be replaced now. The current printer is still adequate. Lucinda Walter handed out a proposal for a new computer. A motion was made and seconded to allocate $2,000 for a new computer and software for the HOA office. Motion passed.

A complaint was received by Earl Fox about the resale bulletin board. He says his notice was taken down without his permission. The monitor of the bulletin board removes any sign that is larger than half-a-page. Signs from realtors will not be allowed and will be removed. The bulletin board is for property owners only and for resales or rentals only. This board is a service to homeowners and is not meant for personal items. One half is for HOA items of interest and the other half is for The Springs’ home resales/rentals.

Tom Honmyhr talked about the Planning Committee, Finance Committee and Reserve Study. Money needs to be set aside for long-term repairs, or replacement of items within our community. Most HOA go through this and do a reserve study, which can get very complicated, depending on the number of items that need to be replaced. It involves calculating the square feet of asphalt of all our roads, the replacement cost, the life expectancy of the asphalt and figuring the amount of money that needs to be set aside every year to cover the work. The same thing needs to be done with curbs, sidewalks, common grounds, park, entrance way, fountain, and anything else that needs to be maintained within your community. We need to take 20% off the top of our income from dues each year and put it into the reserve fund to cover these expenses. This would be $28,000 a year. There is a round table luncheon meeting in Tucson next week concerning reserve studies. Tom Honmyhr and Mike Kearns will attend.

We need to set up a Planning Committee to do a reserve study and determine what our needs are and how much money needs to be set aside for the future. Tom asked Mike Kearns, Ernie Cox and Lee Huey to be on the committee and would like four more volunteers to serve.

We also need to set up a Finance Committee. Tom will serve on this committee, along with Paul Walter. He would like one more board member to serve, plus another volunteer. There should be no more than three board members on a committee, along with other volunteers, to keep within the rules of open committees.

Mike Kearns discussed painting the utility boxes and is looking for volunteers to help. If we have enough volunteers, we could get the whole Springs done in a day or two. We also need volunteers for traffic control during the street resealing. Call Mike Kearns if you’d like to volunteer for either project.

Lee Huey asked for clarification about board members e-mailing each other prior to a board meeting. We received a warning that we were not allowed to do this because it violates the open meeting law. There was some discussion about the legality of this practice. It was determined that no decisions may be made in e-mail notes, but information may be passed back and forth.

There was a discussion about whether to allow public comments at the meetings. It was decided that we would allow public comments, but will not allow personal attacks, or confrontations with board members. If they have something specific they want to address, they must put it in writing, turn it in to a board member and ask to be on the agenda.

Public Comments:
Jean McGaughey volunteered the use of walkie-talkies for traffic control during the street recoating. The asphalt contractor will provide cones, tape, and barriers.

A comment was made about checking with the computer club for purchasing the new computer. (That option has already been looked at and decided against.)

Quarnig Dorian said that five years ago, residents had a lot of animosity towards the board and did not trust them. He said he feels that the board has changed for the better now and he tries to communicate that to others.

Adjournment: Tom Honmyhr adjourned the meeting at 12:00 P.M. The board will take a 5-minute recess and the hold a brief executive session.

Respectfully submitted,
Dee Dee Carl

These minutes are subject to approval at the next board meeting, which is scheduled for 5 April 2004, at 10:00 A.M. in the Fiesta Room.

THE SPRINGS’ BOARD OF DIRECTORS’ MEETING
9 February 2004
(unapproved minutes)

Board Members Present:
Mike Kearns, Tom Honmyhr, Paul Walter, Lee Huey, Ernie Cox, Ron Shaffer, Marge Hurst and Dee Dee Carl. Absent: Connie Fish

Others Present:
Bob Steindorff, Kay Perry, Lucinda Walter, Anita Row, Gene and Jean McGaughey, Bob Braswell, and Quarnig Dorian

Welcome and call to order:
President Mike Kearns welcomed the new board members and called the meeting to order at 3:00 PM.

Announcements:
The Master Association is having their annual meeting on 25 February at Desert Hills Rec Center. They need 10% quorum to have the meeting, so if you’re not going to attend the meeting, please sign the proxy form and turn them into Tom Honmyhr.

Starting next month, the board meetings will be held on the first Monday of each month at 10:00 AM in the Fiesta Room.

Mike Kearns is resigning as president of the HOA for personal reasons. He nominated Tom Honmyhr to be president. A vote was taken and Tom Honmyhr was named president of the board. A motion was made and seconded to name Mike Kearns as vice president. Motion passed. Tom Honmyhr resided over the rest of the meeting.

Officer reports:

Secretary’s Report - Dee Dee Carl
There are two reports to be approved. The first is the minutes of the board meeting held on 12 January 2004, and the second is the board meeting that was held after the annual meeting on 13 January 2004. A motion was made and seconded to approve the minutes of 1/12/04 as written. Motion passed. A motion was then made and seconded to approve the minutes of the meeting on 1/13/04 as written. Motion passed.

Treasurer’s Report - Paul Walter
Total current assets as of 1/31/04 are $238,964.49. The new dumpster for use by the groundskeeper will cost us $50 a month. A motion was made and seconded to approve the treasurer’s report as written. Motion passed.

By the 10th of January, we had 27 homeowners who had not paid their dues; they were assessed a $25 late fee. By 31 January, seven still had not paid. On 1 February, an additional $75 late fee was added. There are now four owners who have not paid their dues. Two owners still owe just the late fee of $25. This will be discussed in the executive session following this meeting.

Committee Reports:

Grounds - Ernie Cox
Three weeks ago, letters were sent to 60 residents about converting the grass parks to desert landscaping. So far, 42 residents have responded, and only one was against the change. Maps and bids bids were handed out to board members, showing options for the three areas. Board members questioned whether all the items were covered in the proposals, since they were not written on the bids. It was also questioned whether we should go ahead without approval of 1/3 (18 responses out of 60 letters sent) of residents near the grass parks. There will still be some grass in the parks, as well as the desert landscaping. Board members want to see a cost comparison between maintaining grass and desert areas before going ahead with this.

Residents are reminded that they need to clean up after their dogs. The other day, Ernie picked up dog poop right by the mailboxes. Please pick up after your dogs, as a courtesy to fellow residents.

The tree problem needs to be revisited. We get so many complaints about trees blocking views, and/or dropping leaves or needles. Many trees are too tall for our groundskeeper to trim. A letter was received from one resident re a weeping willow, on Rambles. He has written to the owner, but has gotten no response. The board will look at the tree and talk to the parties involved to see what can be done.

Second annual park clean up will be held on Saturday 21 February at 9:00 AM. Rain date is 28 February. Krispy Kreme donuts and orange juice will be served to volunteers. Bring your own rake, broom, and gloves.

We’d like opinions about looking for an inexpensive, used golf cart-type vehicle to be used by the groundskeeper, especially for use when he works around the walking path. The board would like to see bids on carts before deciding whether to go ahead with this.

Now that Katrina’s work for the builder is done, I’d like the board to consider saying "thank you" to her for all the work she did to make the Springs a successful community. She did a great job of keeping things running smoothly and making sure we all got into our homes on time. Ernie Cox will prepare a letter to send to Katrina expressing our thanks.

Streets and Buildings - Lee Huey
We recently received a request from Tucson Electric Power (TEP) to sign a service contract for 84 streetlights. Our HOA has a total of only 63 streetlights, so Tom Honmyhr and Lee met with a TEP rep to discuss the contract. This led to an agreement that we were responsible for only 63 streetlights and that we would not have to pick up back payments for the time we have not been billed. We have not received the new contract for signature.

We have reduced our street sweeping service to once per month vs. twice a month (the 3rd Tuesday of each month). The reduction in service is justified by the fact that building in the Springs is now complete and Bob Steindorff will no longer be sharing in the expense. The reduction in times will result in an increase in price to $225. The owner of Sonoran Sweeping, Cathy Bishop, was unable to attend today’s meeting. We had received a letter from her answering the many concerns we have. Board members were given copies of her letter.

We now have a tentative schedule for our road recoating work. Sunland Asphalt plans to coat our roads on 15, 16, 22, and 23 March. Repainting the stripes is to be done on 17 and 24 March. Instructions to residents about road closures and precautions will be prepared and distributed when the schedule becomes finalized.

We have only one viable bid for our sidewalk and curb repair work. Contractors are just not interested in our small requirements. We would like to get this done before the recoating of the streets begins. A motion was made and seconded to accept the bid of $1,850 by Concrete Done with Love to do the repair work. Motion passed.

Architectural Review - Marge Hurst
The following ARC requests were reviewed and approved:

Lee Huey - sliding screen door change
Marie & Ed Eshe - add trellises and shrubbery on north wall (both neighbors affected have signed their approval)
Mavie Armstrong - installation of solar screens
Edward Epps - 4’ stucco wall in front of house
Betty Echenique - approval for construction of 5’ wall around back and side of property

Complaints have been received about a wagon with a "for sale" sign at 3736 Golfista and a car at another location with a "for sale" sign. The committee will be sending the residents a notice that this is in violation of the CC&Rs. Enforcement of CC&Rs will be discussed at the executive session following the meeting.

Marge will send an e-mail to the Clapets thanking them for their input and steps being taken to resolve their complaints.

ARC requests will be tracked from start to finish on a new form that the ARC will keep. This is similar to the complaint form now being used.

A discussion was held regarding the "for sale by owner" signs being different colors. Bob Steindorff had been furnishing the white and green signs, but now only has three left. The signs, with the frames, cost about $90 each. There were 10 signs, but people did not return them and now only three are left. A motion was made and seconded to buy four "for sale by owner/open house" signs for not more than $400, to be used by residents of the Springs, providing they pay a $100 deposit. Motion passed.

Newsletter - Dee Dee Carl
The first newsletter for 2004 will be sent out in March. The board members were asked to send articles they want included by the end of February. Several suggestions were discussed. Newsletters will be mailed only to the residents who returned the cards saying they wanted hardcopies. The residents with internet access can read it on the Springs website at http://www.thespringshoa.org.

Old Business - None

New Business
Mike Kearns will head a committee to paint the utility boxes in the Springs, to make them look nice. Right now, they look terrible. We cannot paint the numbers on the boxes. Some of the numbers are peeling, so TEP will be contacted to see if we can get new numbers. Bob Steindorff offered to donate the paint. Anyone who wants to help can contact Mike Kearns. If we get enough people to help, we may get it done in a day or two.

There was a discussion about board meetings in July or August. It is pretty quiet here in the summer, but if circumstances warrant, a meeting will be held. A motion was made and seconded not to meet in July and August, unless necessary. Motion passed.

There was a discussion about people who want to serve on the committees. Ernie has 4 people on the Grounds Committee. Lee is the only member of the Streets and Buildings Committee. We need a couple more people on that committee. Mike Kearns said he would work on the committee and knows a couple of other people who would serve on committees. Architectural Review Committee already has 5 members. Tom was concerned about back up for the treasurer. Paul said it has not been a problem when they have gone on vacation. Tom thought we should have a finance committee, so Paul wouldn’t have to do everything. We will look into it to see what we can do.

We need to let homeowners know that if they have landscaping, or remodeling done, and they make a mess in the street, they will be responsible for cleaning it up. They will need to have the contractor put down a tarp before dumping any sand, gravel, etc. in the street, and then make sure the street is cleaned after they have finished.

Mike had asked the board members to write job descriptions so anyone new would know what was expected of them, but didn’t realize job descriptions for president, vice president, treasurer, and secretary were already in the by-laws. Lee has written one for the Streets committee and Ernie wrote one for Grounds committee. We need one for Architectural Review committee also. We need to get these incorporated into the by-laws and policies and procedures manual. Tom asked for guidance on how to go about getting these added. Paul said it was a major undertaking to get changes incorporated, so it will be investigated further.

Public Comments:
Bob Braswell requested converting the common area between Golden Lynx and Wolf Run into desert landscaping. He has a written proposal and will turn it in to the office.

Jean McGaughey offered suggestions for the newsletter, including paid advertising. She suggested putting a mail slot in the HOA office, so people don’t have to leave checks in the mailbox outside the office.

Someone on Golden Lynx had landscaping done and left dirt in the street.

A comment was made about the cost of converting the grass parks into desert landscaping.

Quarnig Dorian congratulated the new board and commented on the letter sent to residents by Bob Steindorff. He disagreed with some of the items in the letter. Bob Steindorff disagreed with Mr. Dorian.

Adjournment: Tom Honmyhr adjourned the meeting at 4:50 PM. The board will take a 5-minute recess and then hold an executive session.

Respectfully submitted,
Dee Dee Carl, Secretary

These minutes are subject to approval at the next board meeting, which is scheduled for 1 March 2004, at 10:00 AM, in the Fiesta Room.

THE SPRINGS’ BOARD OF DIRECTORS’ MEETING
9 February 2004
(unapproved minutes)

Board Members Present:
Mike Kearns, Tom Honmyhr, Paul Walter, Lee Huey, Ernie Cox, Ron Shaffer, Marge Hurst and Dee Dee Carl. Absent: Connie Fish

Others Present:
Bob Steindorff, Kay Perry, Lucinda Walter, Anita Row, Gene and Jean McGaughey, Bob Braswell, and Quarnig Dorian

Welcome and call to order:
President Mike Kearns welcomed the new board members and called the meeting to order at 3:00 PM.

Starting next month, the board meetings will be held on the first Monday of each month at 10:00 AM in the Fiesta Room.

Officer reports:

Committee Reports:

Residents are reminded that they need to clean up after their dogs. The other day, Ernie picked up dog poop right by the mailboxes. Please pick up after your dogs, as a courtesy to fellow residents.

Architectural Review - Marge Hurst
The following ARC requests were reviewed and approved:

Marge will send an e-mail to the Clapets thanking them for their input and steps being taken to resolve their complaints.

ARC requests will be tracked from start to finish on a new form that the ARC will keep. This is similar to the complaint form now being used.

Old Business - None

Public Comments:
Bob Braswell requested converting the common area between Golden Lynx and Wolf Run into desert landscaping. He has a written proposal and will turn it in to the office.

Someone on Golden Lynx had landscaping done and left dirt in the street.

A comment was made about the cost of converting the grass parks into desert landscaping.

Adjournment: Tom Honmyhr adjourned the meeting at 4:50 PM. The board will take a 5-minute recess and then hold an executive session.

Respectfully submitted,
Dee Dee Carl, Secretary

These minutes are subject to approval at the next board meeting, which is scheduled for 1 March 2004, at 10:00 AM, in the Fiesta Room.

THE SPRINGS’ BOARD OF DIRECTORS’ MEETING
12 January 2004 (unapproved minutes)

Board Members Present:
Phil Gray, , Paul Walter, Lee Huey, Ernie Cox and Dee Dee Carl. Absent: David Mathews and Connie Fish

Others Present:
Kay Perry, Lucinda Walter, Anita Row, Del Harsh, Bobbie Kearns, Ed and Barbara Hook, Dolores and August Arado, Marge Hurst, Earl Fox, Wally Partlow.

Welcome and call to order:
President Phil Gray called the meeting to order at 3:00 PM.

Announcements:
Encourage all neighbors to go to the annual meeting 13 January. We need 216 people and/or proxies there to have a quorum. If we don’t get that number, we’ll have to delay the meeting for two weeks. That meeting would require a 25% quorum. It is cumulative voting at the meeting. That means there will be 7 votes per unit. You may cast all votes for one person or divide them among all the candidates.

A letter has been sent to a homeowner regarding landscaping. That action should begin by 21 January. If it doesn’t, the new board will have to take further action. It has gone on far too long.

Secretary’s Report - Dee Dee Carl
The minutes of the 8 December 2003 meeting were approved as written.

Treasurer’s Report - Paul Walter
Total account (checking and savings) at the end of the year was $119,460.59. Every year we take 10% of income and move it to the reserve account. The total income for the year was $146,254.85, which was about $6,000 higher than expected. Expenses for the year were approximately $94K, which was approx. $52Kless than expected, so we can move more into the reserve account than anticipated. There are still 8 unsold homes. The treasurer’s report was approved as presented.

Twenty-seven people have not yet paid their dues. They were due by 1 January 2004. Overdue notices were mailed today.

Vice President’s Report: - Phil Gray (for David Mathews)
We have seven openings on the board. The board needs to decide which are two-year terms and which are one-year terms. It was decided that the five highest vote-getters will get the two-year terms, and the two lowest will get the one-year terms.

Alene Spriegel will be in charge of counting votes in place of David Mathews.

Committee Reports:

Architectural Review: Paul Walter (for Connie Fish)
The board was approving the requests today, since Connie was out of town and there was no committee meeting.

Approval was given for a satellite dish on a homeowner’s roof.