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HOA Homeowner's Meetings Minutes -
2003 (Jan. - June) |
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THE SPRINGS’ BOARD OF DIRECTORS’
MEETING
12 May 2003
(unapproved
minutes)
Note:
There was no June meeting.
Board Members Present:
Phil Gray, David Mathews, Lee Huey, Paul Walter, Bob Braswell, Ken
Giallombardo, and Dee Dee Carl. Absent: Ernie Cox
Others Present:
Lucinda Walter, Jan Canning, Bob Steindorff, Marilyn Doak, Quarnig
Dorian, Tom & Barb Bushee, Steve Sitter, Donna Vogt, Gaila Olander, Giselle
Young, and Bill Hicky
Welcome and call to order:
President Phil Gray called the meeting to order at 3:00pm.
Announcements:
There will not be a board meeting in June. There will a meeting in
July (14 July), and there may or may not be one in August. It will be
announced at the July meeting, if a meeting is to be held in August.
Officer Reports:
Secretary’s Report: Dee Dee Carl
A motion was made and seconded to approve the minutes of the 14 April
2003 meeting as written. The motion passed.
Treasurer’s Report: Paul Walter
No report this month.
Committee Reports:
Architectural Review: Ken Giallombardo
The attached report was submitted to the board.
Streets and Buildings: Lee Huey
The attached report was submitted to the board. See The Springs’ Website for
the report.
Grounds Committee: Phil Gray (for Ernie Cox)
No report this month.
A letter was received from Marvin Kazmeski (sp?) regarding
the ramp on the east wash to the golf course between 730 and 740
Pelotita. He says if we remove the ramp, we need to do something to
prevent people from using that wash to get to the golf course.
The ramp will probably be blocked
again, but a final decision has not been reached.
The tall weeds on the walking path need to be cut down.
Old Business:
The materials from the Sheriff’s Auxiliary regarding the "Neighborhood
Watch" program have been received. It is being worked on and we should
have something to send out to the homeowners in the near future.
A letter was received from the declarant to amend the parking policy
that was recently adopted. The amendment would read: "Vehicles parked in
driveways overnight must be driven on a regular basis. This is to mean no
storage of vehicles is allowed in driveways for long periods of time."
There was a motion to approve the amendment. The motion was seconded and
approved.
The owners of the home on Blue Fox with the ramada/patio cover problem
were present to state their case. There was a lengthy discussion with the
homeowner and with the neighbor whose view has been compromised by the
ramada. The ramada was built higher than the plan had originally called
for, but it is actually better for the neighbor’s view than the original
plan. A motion was made and seconded to take no action and leave it as it
stands, and that any further changes will need to be approved by the ARC.
The motion was approved. Apologies were made to all parties involved for
any misunderstanding of the plans by the ARC.
New Business:
A letter was received from the Mangia (sp?) Club about the kitchen
equipment at Fire Station #153 at the end of Abrego. The equipment is
inadequate and needs upgrading. The club wants to host a large BBQ benefit
next March for all of the areas serviced by Station #153, which includes
all of the subdivisions along Abrego, inlcuding The Springs. The event
would require the support and assistance of all the homeowner groups
within the fire district. They have met with the District Fire Chief and
he has approved the plans. The club wants to meet with designated
representatives from each of the HOAs to discuss the event and see how
they can make it successful. They are going to meet on 21 or 22 May to
discuss the plans. We will send a representative(s) to the meeting to see
what is required before we agree to participate.
There is a dog run at the front of the house on Blue Fox that was not
approved by the ARC.
Public Comments:
Tumbleweeds growing in the common area behind Blue Fox are a nuisance.
However, if they are sprayed, it would also kill the wildflowers growing
there.
New people need to be told about ascertaining house-paint colors when
they are going to repaint their homes. Homeowners need to submit their
requests to the ARC before they begin any painting to preclude any
problems with paint colors. It’s very difficult to match colors because of
fading from the sun. Everyone is given a set of guidelines when they buy
their home.
Adjournment:
Phil Gray adjourned the meeting at 4:20pm.
Respectfully submitted,
Dee Dee Carl, Secretary
These minutes are subject to approval at the next HOA board meeting,
which is scheduled for 14 July 2003 at 3:00pm in the Fiesta Room.
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THE SPRINGS’ BOARD OF DIRECTORS’ MEETING
14 April 2003
(unapproved minutes)
Board Members Present:
Phil Gray, David Mathews, Lee Huey, Paul Walter, Bob Braswell, Ken
Giallombardo, Ernie Cox, Dee Dee Carl.
Others Present:
Lucinda Walter, Bill Perry, Ed Hook, David Doak, Anita Row, Bill & Jo
Pitman, Quarnig Dorian, Tom & Barb Bushee, Steve Sitter, Donna Vogt, Richard
D’Angelo, Dennis Dobel, Pam Barness, Tom & Ellen Hummel
Welcome and call to order:
President Phil Gray called the meeting to order at 3:00pm
There were no announcements.
Two representatives from the Sheriff’s Auxiliary
Volunteers gave a presentation on the Neighborhood Watch Program that they
are proposing for the Springs. The Neighborhood Watch Program is a program
of neighbors watching out for each other for unusual happenings occurring in
their area. This program is for the security of all of us, and is not a
program to snoop on each other. There are three requirements: a chairperson
(would need at least two for an area as large as the Springs), and
Neighborhood Watch Captains (would need one person for each 12-18 homes, or
whatever number is determined); and a complete roster of all residents
living here (name, address, phone number, whether they are in wheelchairs,
require oxygen equipment, etc.) in case of an evacuation. If the Sheriff
approves of our program, they will furnish us with two signs that say that
is a "Neighborhood Watch area." If we want more than two signs, we would
have to buy them. They have a yearly meeting where you send a representative
where they discuss problems and help solve any problems you are having with
the program. Some of the neighborhoods also have a night out, called a
"GAIN" (Get Arizona Involved), where they have a potluck and have someone
from the Sheriff’s Dept. or Fire Department and other organizations speak to
the group and answer questions. There is no cost involved in implementing
the program (unless you buy more signs). Every home has to be accounted for
in the program, so everyone needs to participate. The Sheriff’s office
already has an evacuation plan in place for the Springs, and we would help
them implement the plan if an emergency occurs. The Springs has the most
exposure for natural disasters, accidental spills, crime, etc. and would
really benefit from a Neighborhood Watch Program.
Officer Reports:
Secretary’s Report: Dee Dee Carl
A motion was made and seconded and the minutes of the 10 March meeting were
approved as written.
Treasurer’s Report: Paul Walter
Balance sheet was presented showing a balance of $174,174.78. A motion was
made and seconded and the treasurer’s report was approved as submitted.
All dues have been paid, but two residents still have not paid the fines
incurred for late payment.
Contract labor was higher than budgeted for.
A fence was built along the golf course that ended up costing $2K more than
expected. Two ramps were built, and it was questioned if one of the ramps
was really necessary, since it gives people access to the golf course, which
is not our property. Paul Walter, Ken Giallombardo and Ernie Cox will
discuss the situation and come up with a solution and bring it to the board.
It had been agreed by the board that bills would be signed off if they were
above a certain amount before the treasurer would pay them, and it needs to
be done in a timely manner.
Committee Reports:
Streets and Buildings: Lee Huey
The attached report was submitted to the board.
Bob Steindorff suggested moving the 20 MPH speed limit sign from outside the
entrance because it detracts from the beauty of our entrance and putting it
just past the entrance, before the corner of Camino Del Heroe. Lee will see
that it is moved.
Phil Gray reported that the Master Association is having a great deal of
difficulty with the streetlights on the Frontage Road at Torres Blanca. The
problem is packrats getting up inside the poles and eating the wires.
Grounds Committee: Ernie Cox
The attached report was submitted to the board. [Note: This report can be found
in the HOA office.]
Social Committee: Phil Gray
The potluck was held on Friday, 11 April, and was well attended.
We are having some difficulty getting dates set up for 2004. There are three
months for which we have not reached agreement on the date and room where
they will be held. Lucinda will follow up with GVR.
We need to find two volunteers (male or female) to chair the social
committee next year. Let Carolyn Hubbard or Mary Shirk know if you are
interested in taking over for them next year.
Architectural Committee: Ken Giallombardo
The attached report was submitted to the board.
A motion was made to add the rustic iron finish to the acceptable
color/finish for screen doors, security doors, or gates, or they may be
wood. The motion was seconded and approved. Other iron work (e.g.,
trellises) must be painted to match the exterior of the house only.
Old Business:
The Master Association CC&Rs and By-Law changes both passed with 68% of the
homeowners returning their proxy or voting. We thank all the homeowners who
returned their proxies or voted at the meeting. The next step will be for
each of the sub-associations to sign an agreement with the Master
Association to assume responsibility for what we are already doing, checking
on the age restriction and collecting assessments for the Master
Association. That will be coming up as soon as the Master Board approves the
wording of that final agreement.
There is a problem with a ramada/patio cover built on Blue
Fox, that was not built according to the criteria discussed with the ARC. A
discussion ensued with the homeowner as to what was agreed upon by the ARC.
The homeowner will discuss it with his family and get back to the board by
the May meeting.
There is a problem with trash blowing around on windy
days. People put their recyclable trash out and don’t secure the newspaper
in the bins and the wind blows it away.
New Business:
The Neighborhood Watch Program was discussed and recommended that we look
into it. We could divide the Springs into 3 or 4 natural groupings and
probably not need 40 block captains, since the houses are pretty close
together. We will need volunteers to get it organized, and should involve
snowbirds. A motion was made to approve a special mailing to tell residents
about the program and what would be required of them. It was seconded and
approved. Phil Gray will request information packets from the SAV.
GVR has a conflict with the time for the Annual Meeting
next January. The time slot is now from 11:00am - 2:00pm. The meeting will
start at 11:30 on the second Tuesday in January 2004.
Public Comments:
A new homeowner on Wolf Run asked about getting a tree (that blocks part of
their view) trimmed in the common area . They do not want the tree cut down.
Another resident on Wolf Run does not want a paved path that goes into the
park around their house. They are asking for the path to be diverted away
from their house and would prefer that it not be paved to keep the area in a
natural state. The path will be put in after construction is finished.
Can the committee reports be put on the website?
For sale signs are still being put in front of the entrance. Real estate
firms have been told that this is not acceptable.
The ramp put in on Pelotita is going to be a problem in monsoon season.
Adjournment
The meeting was adjourned at 5:05pm.
Respectfully submitted,
Dee Dee Carl, Secretary
These minutes are subject to approval at the next HOA
board meeting to be held on 12 May 2003.
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THE SPRINGS’ BOARD OF DIRECTORS’ MEETING
10 March 2003
(unapproved minutes)
Board Members Present:
Phil Gray, David Mathews, Lee Huey, Paul Walter, Bob Braswell, Ken
Giallombardo, Dee Dee Carl.
Others Present:
Lucinda Walter, Leo Fino, Gil Escobedo, Ed MacClugage, Richard &
Judith D’Angelo, Katharina Dickenmann, Frank & Milli Stanek, Pam LeClair,
Bill & Joe Pitman, Quarnig Dorian, Anita Row, Dolores & Gus Arado, Ed Hook,
Peggy & Herb Horn, Bob Steindorff, Loretta Noll, Herman Schairer, Patricia
Vincent, Lois Blacker (guest), Robert Everhart
Welcome and call to order:
President Phil Gray called the meeting to order at 3:00pm
Announcements:
Ron Shaffer has resigned from the board.
Master Association Annual meeting is 26 March at West Center at 1:00pm.
Someone received a notice on his car that it was parked illegally at the
recreation center overnight. The notice was signed, The Springs HOA. No one
on the board knew anything about this.
Someone sent two very nasty letters to Waste Management threatening lawsuits
and very dire consequences and signed Phil Gray’s name and address on the
letter. The Sheriff’s office was notified.
Officer Reports:
Secretary’s Report: Dee Dee Carl
10 February 2003 minutes were approved with the following corrections:
13 January report correction to delete the sentence that deleted a motion
regarding bills at $300 be signed by the committee chair. 10 February report
should have read, "approved as corrected."
13 January report omitted a board decision about not requiring a second
signature on checks.
14 January report omitted Paul Walter as Treasurer, when listing the names
of the board members.
10 February report stated that "A fine is incurred every month if dues are
not paid." It should have said that "interest is added every month on
outstanding fines that haven’t been paid."
Newsletters were mailed last Wednesday, 26 February, to every homeowner.
Treasurer’s Report: Paul Walter
Balance sheet was presented showing a total of $178,393.17. Treasurer’s
report was approved as submitted. Income tax was paid this month instead of
next month. Taxes were considerably lower this year because of interest
income. Only one person has not paid their dues for this year. That house
was sold on 4 March, and the new owner was notified that they would pay
prorated dues. Five people still owe fines - they paid their dues, but still
owe the accrued fines. Statements will be sent out monthly.
Committee Reports:
Grounds Committee: Phil Gray for Ernie Cox (absent)
The attached report was submitted to the board. [Note: This report can be
found in the HOA office.]
Streets and Buildings: Lee Huey
The attached report was submitted to the board. [Note: This report
can be found in the HOA office.]
Architectural Review Committee: Ken Giallombardo
The attached report was submitted to the board. [Note: This report
can be found in the HOA office.]
Old Business:
None
New Business:
President Gray read a board policy recommendation:
"Any changes to the Rules or By-Laws of the Association are to be sent to
Declarant for written approval upon adoption by the Board. Any such changes
will appear in the minutes with the notation that the changes are to be
effective when approved in writing by the Declarant. The changes are to be
available in the HOA office for owner review along with all current copies
of CC&Rs, ARC Guidelines, By-Laws, and Board Minutes." Each board member
will have a copy. A motion was made and seconded and passed to adopt this
policy.
Lee Huey proposed that the parking policy for the Springs be clarified.
The CC&Rs prohibit on-street parking of vehicles. Vehicles are supposed to
be garaged, but that is difficult to enforce. Vehicles should at least be
parked in the driveway, and not on the street. Short-term (one hour) parking
is allowed in front of the residence for visitors. All-day parking is
prohibited. Overnight parking is prohibited, with the exception of overnight
guests, when the driveway and/or garage are occupied. Recreational vehicles
that are too large for the driveway may be parked on the street for no more
than 36 hours, and may be utilized only for loading or unloading during that
time. No wires, lines, or hoses may block the sidewalk. A motion was made
and seconded for this policy. Discussion ensued about enforcing or reminding
people of these rules. A motion was made and seconded to amend this policy
to delete the one-hour limit for parking on the street. All-day parking is
still prohibited. The amended motion was voted on and passed.
Public Comments:
Put notice of board meeting in GV News so everyone is aware of
time/date/place.
There is a bill in the legislature forbidding HOAs foreclosing on delinquent
dues.
Notification to new homeowners about rules for making changes to the
exterior of their homes?
(It’s in the CC&Rs given to homeowner when you buy your home, and the
newsletters.)
We need space for short-term visitor parking, so they don’t have to park on
the street.
The mound on 986 Blue Fox is common property.
If a light bulb (on the house number fixture) goes out, please contact the
office. Some houses have lights on 24 hours a day. The sensor needs to be
cleaned or shrubbery removed that is blocking the sensor. Seventeen of the
brand new light bulbs are broken or don’t work. These are 8K-10K-hour,
yellow light bulbs and only one company in the US makes them.
Trees and shrubs at the Recreation Center need to be trimmed for safer
vision getting onto the street.
"For sale" signs are not allowed outside the main entrance. Realtors are
aware of this policy.
Adjournment
Phil Gray adjourned the meeting at 4:00pm.
Respectfully submitted,
Dee Dee Carl, Secretary
These minutes are subject to approval at the next HOA board meeting which
will be held on 14 April 2003 at 3:00pm in the Fiesta Room.
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THE SPRINGS BOARD OF DIRECTORS’ MEETING
10 February 2003
(unapproved minutes)
Board Members Present:
Phil Gray, David Mathews, Lee Huey, Paul Walter, Bob Braswell, Ken
Giallombardo, Ron Shaffer, Dee Dee Carl.
Others Present:
Anita Row, Bill Perry, Bill & Joe Pitman, Lucinda Walter, Ed Hook, Quarnig
Dorian, Dolores & Gus Arado, Bob Steindorff
Welcome and call to order: Phil Gray called the meeting to order at 3:00pm
Officer Reports:
Secretary’s Report: Dee
Dee Carl
Minutes of the 13 January meeting were approved as written. Newsletter
committee met on Friday, 7 February. Inputs are due by 12 February.
Newsletter will be going out in late February.
Treasurer’s Report: Paul Walter
Balance sheet was presented showing total assets of $178,582.55. Treasurer’s
report was approved.
A few people still have not paid their homeowners’ dues. Payment was due by
1 January. They have all been contacted. Three people have not paid
anything. A fine is incurred every month if dues are not paid. A motion was
made and seconded that bills be sent monthly with interest on fines.
Committee Reports:
Architectural Review Committee: Chairman, Ken Giallombardo
Two requests were approved and one was disapproved. An outside speaker wire
needs to be painted to match color of house. The committee will talk to
homeowners before sending a letter to them. A notice was given to homeowner
concerning a gate that was unpainted. Discussion about who should send out
letters of violations and letters of fines.
It was decided that the committee should send out the letters initially,
within guidelines approved by the board.
A discussion ensued about who can approve changes to the outside of homes
after the sale -the builder or the ARC.
Grounds Committee: Ernie Cox (absent)
No report this month.
Streets and Buildings: Lee Huey
Proposed putting up 20 MPH speed limit signs at the entrance to the
Springs. A motion was made and seconded for up to $100 to pay for the
signs. Proposed making a small addition to the Common Ground Tree Policy
that was
recently adopted. The addition is that a report is to the county police may
also be filed. The tree policy will be in the next newsletter and on the
Springs website.
Old Business:
Proposed putting a sign at the entrance of the dog run saying that pets must
be leashed outside the dog run enclosure. A new dog policy will be
outlined in the next newsletter and the on the Springs website, concerning
the leash laws and fines incurred for allowing dogs to be unleashed in the
Springs. A motion was made and seconded that, as of 1 July 2003, no more
that two dogs per household will be allowed. Exceptions will be made only
for the current residents who already have more than two dogs. It was also
proposed to have weight restriction on the dogs. A motion was made and
seconded to eliminate the weight restriction from the new policy.
New Business:
The Santa Rita Springs Master Association will have 410 copies of CCR&s and
By-laws available by 11 February for the members of the Master Association.
These will be delivered to each and every home in the Springs. Board members
will be delivering them in person. A few other residents have volunteered
to help distribute these to the homes.
There will be two open information meetings to discuss these documents: the
first one will be on Friday, 21 February, at 1:00pm in the Anza Room; and
the second meeting will be on Monday, 3 March, at 1:00pm in the Anza Room.
A discussion regarding age restriction on resales. HUD law requires that at
least one occupant of the home must be 55 years or older to keep our
age-restriction status. There are a nominal amount of homes that can be
occupied by 45 year-old residents, but only the declarent can okay someone
under 55 years and that is on new sales.
Public Comments:
Comments focused on the following items:
Belonging to the GGVCC;
Article 6 of the By-Laws;
Exterior light bulbs
Availability of minutes; and
Nameplates for board members.
Adjournment:
President Phil Gray adjourned the meeting at 4:20pm
Respectfully submitted,
Dee Dee Carl, Secretary
These minutes are subject to approval at the next HOA board meeting to be
held on 10 March 2003 at 3:00pm in the Fiesta Room.
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THE SPRINGS BOARD OF DIRECTORS MEETING
January 14, 2003
(unapproved minutes)
Call to Order:
President Philip Gray called the meeting
to order at 12:05 p.m.
The Board of Directors met to elect positions for the year 2003 after the
annual meeting.
President Philip Gray proposed a change to combine the Vice President and
Nominations Committee chair to one office and the ARC add 5 members.
2003 Board of Directors are as follows:
President: Philip Gray
Vice President: David Mathews
Nominations Committee Chair: David Mathews
Grounds Committee Chair: Ernie Cox
Streets and Buildings Chair: Lee Huey
Architectural Review Committee: Chair Ken Giallombardo, Ron Shaffer, Bob
Braswell and Mary Yager.
Secretary/Newsletter Chair: Dee Dee Carl
Thank you Joan Traylor and Mary Braswell
for submitting your names to join the newsletter committee.
Adjournment: President Philip Gray
adjourned the meeting at 12:20 p.m.
Respectfully submitted,
Pat Grieve, Secretary
These minutes are subject to approval at
the February 10th HOA Board meeting.
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THE SPRINGS BOARD OF
DIRECTORS MEETING
January 13, 2003
(Unapproved Minutes)
Board Members
Present: Philip Gray, David Mathews, Paul Walter, Ernie Cox, Lee Huey,
Pat Grieve and Ken Giallombardo and Bob Steindorff.
Others Present:
Lucinda Walter, Bill Perry, Anita Row, Marilyn Doak, Gaila Olander, Richard
D’Angelo, Beverly and Dick Carey.
Call to Order:
President Philip Gray called the meeting to order at 3:00 p.m.
Officer Reports:
Secretary's Report:
Pat Grieve Minutes of the December 09, 2002 were approved with the following
corrections:
- There are 6 members running for the board of directors not 5
- Deleted other nominations from the floor are expected
- Deleted motion regarding bills at $300 be signed by the committee chair
(Invoices will be addressed after election)
-Deleted portion of privilege of the floor regarding new park bench. A thank
you letter has been sent to the Hickeys
- Budget information has been added to the website
Treasurer's Report:
Paul Walter, Chair
The 2003 budget will be presented at the annual meeting. 26 homeowners have
not paid dues for 2003. Report approved.
Committee Reports:
Architectural Review Committee: The Board members held a brief meeting
regarding recent requests. The following requests were approved:
-
G.H. Scheiner 3740
Rambles - pathway wall.
-
Ron and Anita Row
3747 Nardos - security screen door, gate
-
Don and Pam
Barsness 951 Fuerte - slump block masonry screen wall, brick patio
-
Gail Olander 763
Blue Fox - patio, window
-
Doug and Jan
Canning 4004 Cristal - convert bedroom window to French doors, Enclose
patio
Streets and
Buildings Committee: Lee Huey, Chair
Ace Asphalt checked streets for potential repair. Lee recommended starting
repairs in the fall when all building has been completed. Report approved.
Grounds Committee:
Ernie Cox, Chair
A new policy regarding tree trimming and removal was submitted and approved
by the board.
Ernie will include the policy during his presentation at the annual meeting.
Report approved.
Nominations and
Elections Committee: David Mathews, Chair
126 proxies have been received for election and will be distributed prior to
the annual meeting. Report approved.
Old Business:
New Business:
-
Posts will be
installed at the path entrance to keep vehicles out. (posts are
removable)
-
Chains along the
out of bounds markers on the golf course will be put up to keep golf carts
off the path while looking for lost balls.
-
Homeowners found
defacing property, such as cutting trees and root removal in common areas
will be reported to the police department.
-
A request has been
made to change the time and meeting place for the HOA meetings and
will be considered by the new board of directors.
President Phil Gray
reviewed the agenda for the annual meeting.
Adjournment:
President Philip Gray adjourned the meeting at 4:45 p.m.
Respectfully
submitted,
Pat Grieve, Secretary
Next HOA Board
meeting will be held February 10, 2003 at 3:00 p.m. in the Fiesta
Room.
These minutes are
subject to approval at the February 10th meeting.
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